Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.

: I+ H  y: [; [3 G! w# tThis is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.
" p4 q# M; b1 F0 o3 B7 K( H2 m
Job Responsibilities:
5 z3 d7 ]% o5 x( s
6 h$ ~- r+ T5 g' w2 S* X: F+ T: hOPERATIONS
$ E/ O/ I% a  ~/ {0 X! x•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
•        Assist in development and implementation of policies and procedures for volunteer services.
•        Maintain the volunteer files and update the database using Raisers Edge
/ c$ z  o7 E+ u7 j( ~•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
•        Develop and implement a comprehensive volunteer recognition program.
•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
) r9 g9 t/ Y$ K# T•        Identify and implement best practices in regards to volunteer development.
+ d- F1 v2 e6 X, T1 s•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
0 n9 d8 m; ?* u; I. |3 E/ P1 C•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required
1 p* u$ f0 b3 G( }3 I# H
* \1 I. g+ ^; Q1 \SPECIAL EVENT PLANNING
. ~4 I& N3 P6 Z4 A; e+ W' x•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up

2 n0 F# z. U/ h4 z0 YADMINISTRATION
•        Develop and maintain job descriptions for each volunteer position
•        Maintain secure volunteers files in accordance with privacy legislation
•        Provide feedback on volunteers’ performance, as appropriate
2 O, E) Y# o  k& v* r5 |•        Ensure Human Resource policies and procedures are adhered to within the department
•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
•        Maintain monthly and yearly volunteer statistics for reporting purposes
•        Prepare a regular monthly program report
7 Y2 B" b/ }( m1 n( ?/ T# w" N8 V
: W1 @3 [' k! K% x% y" g3 g& D
. Q2 ^7 V* w) e6 v3 u
FINANCE
& I8 ]4 M5 @3 W9 l•        Ensure the program operates within approved budget and be familiar with potential variances
1 ~3 [" E; }2 d' J0 H•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required
3 {/ \* k% c/ e3 Q5 z
INTERNAL/EXTERNAL RELATIONS
•        Act as liaison to the Y-Knit group of volunteers
0 n- K. k6 V2 {6 E: ]" `; k) g•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
•        Follow up with correspondence to outside agency volunteers as appropriate
•        Attend external functions such as volunteer fairs, trade shows, and special events as required
& N* _  n, p/ E+ ]1 d( u# C& A
3 @- V" Z# f; I; |# w: m# NQualifications:

•        Minimum 2 years experience in Volunteer Coordination
•        Excellent organizational skills and multi-tasking ability
9 @: g  C, l5 f/ ^' ~2 q•        Demonstrated superior volunteer supervision skills
4 I& `6 U/ {" `•        Collaborative working style and excellent interpersonal skills
•        Ability to work to meet deadlines and to work under pressure
- k4 }; R  ?( c•        Ability to work in a team-based environment, with cross-functional work teams on projects
•        Sound judgment and ability to maintain confidentiality
; r' c# X3 A* v/ d( t•        Knowledge of Raisers Edge software would be beneficial
6 _% i5 \1 f% P# `
$ V$ V. g, v2 X/ JHow to apply:
8 x/ H& ^1 z5 A. [. Y) bPlease submit all resumes to the Recruitment Coordinator:
0 S$ y: d8 g0 S+ b: E; x9 n+ r* d  BEmail: recruitment@ywcaofedmonton.org
, }4 H% n6 k0 w% g% vFax: 780-425-7467
Application deadline: October 29, 2010