Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

4 i' d. `" g) O7 k• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

7 z8 K0 M4 P- g3 k* ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

2 q, ?) t; A  J. t3 H* c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

; G9 n3 _* X* P7 K: p( g• Support effective internal communication by recording and distributing all meeting minutes.

  x: V; b6 ~0 {- Q• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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/ |- m& P3 i- e5 q$ U( Y$ o• Perform financial administrative duties as required.
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Key program support duties

# a. M/ ^2 F1 K5 {5 i+ h. nInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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$ k- s" T1 j4 R( U2 S! ?( Y• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! g( d% M. U* O, Q9 z1 K• Support the management of requests for CFCA information and resources at public events.
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+ u: |8 j( s  U) ~9 L6 |+ ^" U• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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- ]: U/ |+ i- @1 l9 G) {• Provide administrative support for public engagement events and mail outs.

; I$ t1 }8 w. l: q; C, g$ V0 g• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

- ?! x( L6 X% J2 |, {5 q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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8 e/ w7 H3 U  a• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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- A9 i7 U7 I. P4 ?9 `" `• Support logistical work required for CFCA’s Annual General Meeting

6 s6 g$ |+ y- D. N• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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" f% l8 x) D( x4 l6 eThis position is Permanent part time (20 hours per week during regular office hours).

% f- i7 v4 C0 T5 ], YStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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+ ~+ ^, ^- w& XThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# n5 _# Z# [2 \! W! J7 P. O; DWeb: www.changeforchildren.org