Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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) S& S: Y( {5 z' ^* rCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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5 r7 A6 Z' |4 I4 H6 w• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

7 U2 I# A' b  f• Complete data entry in various programs.

" ]8 v5 y5 C( J8 P• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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' T. v0 |0 A) {/ V( O6 R" U; w• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

: g8 t+ B! w) X% v/ i• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

' K0 @% T1 J. c: q" Y$ q6 C• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

& G* z5 N* G7 R! t• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

9 j( ]) R# K" I; Y, F* R5 aInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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$ l$ c# Z$ p+ D! ]+ V+ L& N• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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) i: N# E- m7 C( D/ @• Support the management of requests for CFCA information and resources at public events.
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# m& x7 Y( z+ |$ l• Compile information packages for fundraising and promotional purposes.
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* v  `+ @" P2 D• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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6 \4 i* U- ?. n% a: }• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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0 L9 S1 ?" h; q% O4 V) U• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( X& L6 Z$ @- z, U" t• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

, i) d& P8 F+ i5 @• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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9 b- [0 o' L, f3 mSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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5 }' V' R5 m. A* M: k: kSpanish language abilities are an asset.
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% @+ m' d+ P! [: J: @: uTerm:

This position is Permanent part time (20 hours per week during regular office hours).

8 E3 k9 c0 F7 m. m, _Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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4 O  ^  R  u+ |, rThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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8 i7 H  [# ]9 \& \1 c! VPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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7 t- e, X7 y7 `/ ~" B+ BWeb: www.changeforchildren.org