Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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4 Z2 A: l, g: }# D+ E$ b• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

, `9 l2 a- I, X2 q/ h+ K- u• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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" X: L) R! F' o: G• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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4 x4 u8 D2 G! b: M; P, a2 b• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

0 s& U; i, }  ~$ p, M6 N• Perform financial administrative duties as required.
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0 B4 I" G1 p1 C6 g+ eKey program support duties

% v- w8 K9 E5 vInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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' J& I; d9 Z$ |5 u• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 i8 _2 Z- E# O5 `, l  I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# m4 s6 K) c- Z0 d. |• Support management of online publicity and communication tools.

  H! p0 s7 X9 G' y$ @6 Y* m0 ^• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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6 B5 d8 x( u. r/ X6 c% ]• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

$ h* c" X1 W+ q• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 ?$ T% H0 `, @; G) B0 \1 l: }• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

, W  N/ p* S) D" P) c: ]This position is Permanent part time (20 hours per week during regular office hours).

" s$ P2 d' a2 hStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ \! W( h+ z0 V" v. iThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

- J& R& F( ]8 G' A; \  SAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

$ v* ]9 j) W) i! A  OPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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: w) {& {1 u8 O) h; S( `& RWeb: www.changeforchildren.org