Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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0 q: |6 ~" X/ e$ ~( E! J3 c) s" ICHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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' |( A! x) Z* d. ?) R  A# qKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

* K+ V+ e( g: W4 }2 n0 I3 w• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

* X8 f. g( q+ c! E8 h• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

/ w, F' L* |, E3 K5 {9 I: R• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

; [7 a+ x" S  \0 H; y% J$ t% H• Support effective internal communication by recording and distributing all meeting minutes.

3 Z: L( x! ~- x% O- t. l6 m) _• Meet weekly with Program Managers to define priorities.

) }" h# f3 V9 Z: B: N0 r4 D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ G1 q1 n; g0 w- `0 m• Manage mail outs for fund development or education purposes with support of Program Managers.

, f) y- ~* u5 l# y  ^& G• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

' G7 {' S& _- ^2 c) ]) y% EKey program support duties

International Projects and Public Engagement/Communications:

& [0 ^  W! F6 `; ^5 k# {6 H• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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7 x3 B, x0 X/ W1 g* d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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+ q) d$ p. o  u) O4 k+ `• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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6 x  m& E/ e+ \! K3 n( R• Support the management of requests for CFCA information and resources at public events.
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0 |. C0 g# B/ t, ~9 W& c• Compile information packages for fundraising and promotional purposes.
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  J/ ~( G! _$ y5 i) W1 z• Manage database and support distribution of print publications.

) y/ @& N. A$ P0 f• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

" F* C* O( ?9 h* T0 w; {6 y$ fFund Development
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/ E6 j2 M" x7 X, I: F, u• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

) l5 w: {; \, e" p/ z7 b2 l. qSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

8 ?7 T. J( j$ ~" U3 |1 A8 FStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org