Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
: }, R! F; {" n
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ p5 H! e  V; ]CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
' G9 K7 B$ G* g$ F: g
) E6 a7 e3 r$ o  t) Q' U$ qKey administrative duties:

3 N6 T/ B" K  G! ~  e$ p• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
; j& P% x/ n) F+ c( R* h7 _2 Z
• Complete data entry in various programs.

  l, q# i, X' B- z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
4 Q) R7 M) L+ X8 H- W
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

. t) G* l1 |# F9 f  c6 {2 K' c2 W• Manage office technology software licensing and hardware maintenance.
' ^9 r* S2 o% |
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

5 ~& F- {" K; W' \• Support effective internal communication by recording and distributing all meeting minutes.

& j! v& A3 Q3 L3 T: E; K$ f• Meet weekly with Program Managers to define priorities.
  a0 w. C/ v+ J  j
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
+ v" K  N  Y9 B" r
2 n$ M5 A; _; M1 O1 n4 n! y• Manage mail outs for fund development or education purposes with support of Program Managers.
7 ^- F; E+ v5 H/ A+ H
• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

, p# ?  c- _5 T6 c6 L/ AKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

* q6 w, e& o. b* P( U- g1 k9 B% m9 w• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

! W( y  m" [/ i; O9 S& s- b3 A• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
% I- x; T& ?+ V- u! D
• Support the promotion of CFCA events in Alberta through online and print publicity resources.


$ h  W' F8 [* f# x4 s& u
• Support the management of requests for CFCA information and resources at public events.
, b+ ^6 T4 Y9 L" Y# |) m2 }: H6 E
• Compile information packages for fundraising and promotional purposes.
9 S% f3 m" ?  B5 G5 J1 D
• Manage database and support distribution of print publications.
! v, `% X6 D4 ?9 \9 Y6 Q+ G0 c! j
• Provide administrative support for public engagement events and mail outs.
+ p+ w/ d/ ~- {: n8 ~
: N4 B! X, J. X: f0 w• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
: Y# |; v; c5 f8 g. w+ |
6 X  D& E6 `' G* o; _Fund Development

" i$ H7 s) v" o, q, l• Provide logistical support for key fundraising events such as silent auctions
5 ]6 [" _* p1 g) {! f* v
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
; M9 L9 I9 w5 }# r# ^; s0 N& O: k
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
7 I  P, ~: ?  W2 r  L, _
. d, x5 @( W( k. Q7 iSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

' }+ ]# B* H6 C1 zTerm:

This position is Permanent part time (20 hours per week during regular office hours).
: E, Q& L9 `7 f) H
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  C; [! j" U1 b! x6 DThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
! X$ `" z2 [$ r1 ^* }
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
5 n6 ~/ I# C. p
5 O* q* s/ E* E* E2 vPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org