Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
. N! A/ E, y" C-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
3 F% X* D/ u( `0 {- gives out general information about the Co-op
9 O$ b9 f6 E6 v& x; X. M4 r-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
. c- [* N" v8 KAdministrative
3 R5 Y( `  Z6 j* Q( Z- k8 ]        -communicates with the brokers on internal decisions and procedures
  e0 w1 M  H& D0 B        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
; d5 D& h* N8 z* k3 X( h        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
+ P6 L9 n8 B; E4 j9 g0 V( R- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 v$ S1 P& G# k+ A) }        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
: v- E, T) F* s3 @5 i5 X# ?  z        -self initiating in getting work completed, asking questions for clarification
-task oriented
+ X0 U- \: E  p! n) t- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

& s8 M) w  B, @; c4 XPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 r, X* f, T# z# x: ?: i                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008