Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
5 o# x8 T2 i% M& X% l7 j* b* ^# LReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* f1 q9 r3 `$ V( e8 ?/ j% E- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
. B' e. W+ `$ N6 J1 XAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 m1 f$ Z; W+ W! h0 m        -maintains accurate and up to date computer files and documents
) q  G* v9 D8 `6 D9 \; O        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
( ~/ {5 L$ |1 G" W0 q# d        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
1 K% J0 M; x" uSupport
9 n$ A; |) O! C, `) E- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ I4 {. y7 l" x$ w        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

7 ?6 |3 R' }9 l0 X5 i: G3 ?Qualifications
7 f4 G/ Q  X1 D* N% j' u8 q        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
; i" t9 {' {7 J! |& r        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
+ x2 `" Y; z# S, ~6 d$ N        -ability to work with a wide variety of personalities; able to work as part of a team
+ ~0 C3 G6 x- z" P" N8 t        -self initiating in getting work completed, asking questions for clarification
2 s8 Q. X8 V0 X7 v+ E5 `# P$ Q( A-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

4 _7 n4 w& d: ]9 A' ?9 Q( DPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
0 I8 @( i# i2 X& `- T' }! E                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ p- C9 B  e6 b1 c6 D6 E                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008