Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
2 I2 a8 k5 r8 A! F" }5 P' Z- n0 xWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& a0 t5 `$ A1 ~Duties
Reception
6 h6 Y( c1 S; e" {) m& q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
7 o7 T: o1 u1 u- gives out general information about the Co-op
2 c! V2 O* ]8 M: `' l% a; F-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
% a1 j% ~" K' T6 b. T-maintains general office tidiness
4 V' C: E' G5 K- ?! k( BAdministrative
6 }9 }5 h  K6 F" w        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
! j" }1 Z& e- h. S+ q* S        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
9 l% ]  U7 T8 \7 [; `( O        - ensures all current forms are stocked and replenished
- w3 P8 P9 G0 a5 U! l  rSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
) ]0 ~: S& r: r3 c        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
! Z4 M0 X: l/ ~1 p        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
3 Q6 w5 x+ _3 G* n- g! Y: n( \4 S" F        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
1 u) X# G) w$ K  n% H        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 T, q) [% i8 U) W* e! G+ e$ P-task oriented
) B6 K- z3 \: G9 u  R2 m- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

: j- D' M3 |+ C: m! {9 h) IPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
- u( L5 G5 L. s, {* V; _2 M                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008