Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
- G1 {/ B4 ]: T( w6 W9 J/ mWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
  B4 V& `8 r, E% V& w- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 Z+ Z: C, |9 H6 L" \-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ R6 I+ Z. u& n. S) T1 m8 n' M: x% ^- C        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ x" |: B  I9 S2 D' t        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
0 c$ r" `6 M5 U5 A- }% |Support
5 O$ p+ B' v! |; V8 O% V1 `- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! `  h7 s  t8 ?        - assists the brokers with urgent tasks
  D3 C- X9 ~  S( o( \3 C) R        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
( K- S" l1 r- S        - excellent computer proficiency in main programs
' c1 d% h9 Q; r. J9 `1 L6 F9 y        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
0 J% H( t8 m" a9 e- Z4 H& A# W* D        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
' n) Y( c9 f3 n- u        -self initiating in getting work completed, asking questions for clarification
, ^  @& X% s9 o, y! g% D% `- d-task oriented
& g  Z1 W) K4 m5 v; @# G* r( Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ f; I5 e# X5 s7 d# @1 M5 F                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ C! q" q8 L3 N# k                                                         E-mail: ann_nicolai_mchb@interbaun.com
8 E$ k7 N, @1 N                                                        Closing date: October 10 ,2008