Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
& U7 W' g( ~; p! N% n% [' T8 d3 d+ nWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
  u% W! e5 o9 nDuties
( @+ B( ^: Q! {Reception
# d6 E3 D9 Y4 r/ D5 v+ S; B) {-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ [1 J9 a: u7 L1 ^2 M1 B( Q-greets visitors and responds to their needs
! T% @, e4 Z( R6 y* o& t, D-maintains general office tidiness
! |+ E9 A% J1 a: ?8 k  JAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
& g  m. Q: E# t# O        -ensures all brokers have access to updated forms and templates
0 S# e1 N- o: Q/ ?9 e) Q* ?: B        - photocopies materials and information as needed and requested
% O" c. g- b. s' _        - ensures all current forms are stocked and replenished
4 W0 a7 h, j% Q$ LSupport
9 S' ]. n4 Y) v2 V; n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
3 h; u8 {; c+ x- m% @        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
; h! [' ?) u( O1 P2 G# J- ^        -ability to work with a wide variety of personalities; able to work as part of a team
) ^- I! R' g( E5 w        -self initiating in getting work completed, asking questions for clarification
$ i9 R  N! m( H. J+ f-task oriented
1 M, K( v7 [5 g5 J2 N- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
. g# v0 a% V% o
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
: A* J2 d- y$ b+ ?9 ^) |                                                        Edmonton, AB           T5H 2M6       
& x+ o; [" _' O+ i# s3 w- R                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
8 f4 \8 g" O# z  `4 @9 v                                                        Closing date: October 10 ,2008