Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
% o5 R$ \! l" O& P: O+ _Duties
Reception
& [+ g( R5 j$ X8 |1 ~8 }4 k-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
; |+ |8 d4 D' `9 o! V5 J-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ f! j& J) r" s! d  S, r; M-greets visitors and responds to their needs
9 V6 |5 |$ H; I-maintains general office tidiness
7 o, S7 \' M3 B9 fAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; L  o8 V; y& n3 t, x5 l        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
, N. Q8 _+ K9 i5 R        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
. u  r  U! N, a        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 _! W$ C  e% d* U; ~' L# ~        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
1 X; X% j+ ?) c6 H4 f; e, x
  q& n, j2 M) R7 T- M6 JQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
6 r! {3 l" x4 Y" |5 G& }% f0 Q        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
7 n7 {3 {, e4 z/ K7 \7 n-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
7 n7 M! b; X+ x                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" k9 Z5 `# t) i; T" n9 ^                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008