Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
) [- @; _# n* Z2 ?3 G/ [Reception
# [# |9 h7 a! s1 }) E-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
+ a$ \. m) D8 y7 c8 k* n7 [        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
3 _4 D$ [) S% z+ J1 m        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
4 B* |( u/ P5 i) _: ^- q; A        - photocopies materials and information as needed and requested
$ }8 l+ }( G6 h: L( |        - ensures all current forms are stocked and replenished
6 I# f! c: e9 H3 [0 q" HSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' y, u! F* e- ^5 o
+ J3 O, _6 L! h6 a$ O/ _Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
; Q+ J0 M! i2 P4 l5 G2 j- o8 s        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
+ B' a0 ^& S6 u        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
  ~3 \4 `- Q% y( E5 ~- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
' q" s& A4 u9 W- I                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
# O+ e  y  ^) q+ ^                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008