Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
1 i2 ^$ z" {- [4 z2 j! TReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 `) K) Z. o# F! x4 [1 P) _- gives out general information about the Co-op
& P/ u  v/ ~7 n1 F-checks voice mail, postal mail and e-mail daily and passes on pertinent information
; i1 y" h0 ]0 B  s$ ~& p-greets visitors and responds to their needs
2 V, i( C& W& Y: g4 R7 W7 _, }-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
5 _4 @# w" L) A9 b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
: {7 n7 w- g4 `  ]        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
* _% }6 B% d6 S0 B3 PSupport
, ~) I' G7 W" N% N- l0 H6 [- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& p8 [" Z2 `' A. K        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
  w8 W' E, Z) Z) z/ r        - ability to multitask, work in a busy environment and be very organized
* d8 ]9 U& h' B' t. ^' \8 u        - friendly, warm manner
" \( T5 O( d. o% o4 Y        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
9 e  ?2 r, O# l-task oriented
( l3 x: B2 G/ g1 N$ p- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
. F8 U% r- r' b' a                                                        10867 – 97 St.
3 j5 g  Y2 r  p. }- O) I                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  w! m; l. ~  X                                                         E-mail: ann_nicolai_mchb@interbaun.com
, f( o$ B% c* P( |2 {0 W                                                        Closing date: October 10 ,2008