Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 a% v0 d: Z# T) {( ^/ KDuties
Reception
$ z% ?5 V% K6 S1 u-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
1 c8 j- [( _6 T$ t9 e3 u' C$ V-greets visitors and responds to their needs
0 |5 ]) T$ e" i* m5 `' n% n; F) S-maintains general office tidiness
Administrative
6 u2 c0 i/ S/ O4 I4 J$ t6 ?6 o        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 y3 M: T7 K) Y+ k( M1 g! o' o3 p        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
! o+ Z0 l4 A3 f! c        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
) t! _' F  H( F  jSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 r: B9 B7 H3 ?/ ]- H* p, W        - assists the brokers with urgent tasks
2 P: p' c0 O" D9 c6 l) \        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

; X, P, L2 ^. t5 u$ \: i% x3 P* q0 IQualifications
% o" m9 d  C2 h; b' e- y+ ?9 @8 M        - excellent computer proficiency in main programs
) k7 K) f& F, c" q5 |& ^4 h        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
, c- ~3 e# _7 O& K        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
4 b5 G  j: }3 E/ `3 @-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
4 o1 N" o0 p1 M; g1 w/ v, B# I                                                        10867 – 97 St.
1 V4 X9 A/ s$ a: o3 ~                                                        Edmonton, AB           T5H 2M6       
  Y/ V+ \. m4 h/ \8 E, I                                                        Attn.: Ann Nicolai          Fax: 780-4282748
4 A9 c' [& A7 ^0 |* h                                                         E-mail: ann_nicolai_mchb@interbaun.com
  }; [: Z: A5 ?6 W9 w                                                        Closing date: October 10 ,2008