Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
! J8 }' V, k+ m* W-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
4 A" o& s3 F  r- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
& N0 H' e& e; c% _: g% k-greets visitors and responds to their needs
" \0 S- x  D  c8 H+ {2 G1 T# I# y-maintains general office tidiness
Administrative
4 l1 |7 t, g/ q  `# a        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
. D7 g  ^4 u, ^$ H5 z/ Y        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
4 r  P- [( W0 ^/ L- Y- c) D& I" u$ X; Y        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
2 S: h& a. L" g8 Z' d) m  e        - excellent computer proficiency in main programs
# C* j0 H& c# X) y$ o        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
) u0 p2 b" E, }8 S        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ U  w0 d' v6 k4 y
7 G: @3 R9 C2 S9 [9 O9 q, bPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
9 ^8 n9 k6 z$ Z                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
; p0 Y* ^. B9 j+ |                                                        Closing date: October 10 ,2008