Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
7 n( D& F9 m3 n1 p$ u5 ?' pDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; I, k$ q9 h4 u' _& l- l& Q! G+ o1 r9 V- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
% ^- G7 ?0 r! X; w) Z' v-greets visitors and responds to their needs
" H$ [  x9 f  q& m1 S-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
* I7 T$ Y: E3 K; ?        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
/ L. T" u& W/ O. t        -ensures all brokers have access to updated forms and templates
  q1 E( O, y- |1 \/ Y        - photocopies materials and information as needed and requested
5 B8 N# R7 b) h        - ensures all current forms are stocked and replenished
Support
( h6 t0 V  v1 Z& r  f# f2 b- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. Z% K  P( ^& z/ ?8 Q        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
/ R1 Q7 |. c/ z. A        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
5 g* ^* Z5 ~  t        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
; `, q; }! m0 ^) a1 D' G-task oriented
4 E$ L+ E: j, o% e- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
8 U4 d$ r4 X  D) ^2 n, e8 a! n                                                        Edmonton, AB           T5H 2M6       
# `$ W% @( R$ _' t! I8 X                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008