Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
+ K. a) \+ d# ^: G. h( ?-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 T/ f' X; p% ~6 ]' r-greets visitors and responds to their needs
-maintains general office tidiness
) q6 W$ c/ N$ N1 @$ h4 T/ @0 f" c' [Administrative
        -communicates with the brokers on internal decisions and procedures
, D$ l' U5 J9 q7 |8 _$ U& o' J& o        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 v- T) q2 n7 f/ u5 p" h        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

2 B2 H! ]5 A0 G5 H/ FQualifications
6 T" A! K7 n% @        - excellent computer proficiency in main programs
5 d  G2 F" ~4 a4 t( F8 ~- o        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
2 g1 W( h: \- k1 z; c! d) C" W1 O        -ability to work with a wide variety of personalities; able to work as part of a team
! S9 y; O% \4 t5 E" {. Y5 y- ?) X        -self initiating in getting work completed, asking questions for clarification
/ Q8 z( b1 r+ ~6 s, h* e4 d& x-task oriented
: j( `( I9 Y% U- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
- r* _% H9 O% q
; I7 @* z8 E, `% JPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) t- i; g9 ?# P3 ]$ H# C$ A                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
; t" t* l/ \2 m. F                                                        Attn.: Ann Nicolai          Fax: 780-4282748
# D( [- @0 j( F# \                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008