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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection; `! t3 r" Z0 O
Last update: November 17, 2006Reports to: Department Manager6 z9 T6 _/ i9 D% ~$ ^, e. v+ M0 [
Position classification: Non-Exempt4 s1 ^- y9 }# y9 `- F) d! M
7 x5 `/ y3 i5 x9 q$ O7 s) b2 m( hJob Summary:
& [* R6 B/ N6 z0 f& PProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.! s/ l5 m0 |' m G; N. N
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Essential Duties and Responsibilities:
% Z8 v0 r% Q& t) e" ]1 p3 q8 z$ i· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
+ K4 r2 t# `$ ]) y· Reviews field drawings and inspection reports for accuracy and completeness.
6 Y# c6 f9 D3 H$ L5 x6 j· Provides technicians with required reports and assistance with report preparation.4 T4 p' y# J& ~2 b5 W
· Manages report database.
4 }! O& r- L& P! t* ~! f; T· Tracks purchase orders and matches with work orders.
+ k' S7 e9 W S% O· Organizes and files electronic and hard copy media files./ L1 q! l3 C* C: j7 k [- X
· Provides backup support to other members of the department.
$ v, |/ l. s9 S/ W g· Other duties may be assigned as deemed necessary.$ m" j3 g5 m3 w$ m& v' ^
/ C# N# R6 P7 r" [Knowledge and Skills:
" K7 Y+ t& H6 }/ @" T- ]' P2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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. _, A/ w) x) Y! ?# A+ aCertificate or Diploma in Office or Business Administration would be an asset.
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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