Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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+ t' Q' h+ @/ v! E& P" EChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

) C, x0 u* ]+ w6 n7 U  s8 J5 e8 Q5 d# WKey administrative duties:

7 J! u) R! m& E' }" y4 V+ U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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% E1 W" x+ L) {& j5 ?2 }3 y• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

) `8 q0 R& I9 H5 T* C* u6 m• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 N1 t" B3 U' _& V( J$ p• Manage office technology software licensing and hardware maintenance.
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4 q: G6 |" c- s+ c5 |5 D• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

4 I: v: b  o9 C% J7 `4 W• Support effective internal communication by recording and distributing all meeting minutes.

1 k5 n2 ?3 h- n8 M: x- k0 C• Meet weekly with Program Managers to define priorities.

  G: |  N+ X. c  a" k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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& X( h0 ]% X. d) z5 @Key program support duties

( }2 x3 m' ]. y1 C- o' t- S2 rInternational Projects and Public Engagement/Communications:

( P. }6 i* p. T- }) S3 L& Q• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

/ `) E/ V: v( U8 o- D. a• Support management of online publicity and communication tools.
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9 c: A5 u! m5 ]7 E0 O9 q, ^• Support the promotion of CFCA events in Alberta through online and print publicity resources.



4 C0 N' T/ c" t" h( F3 d• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

3 E8 ^9 c6 e0 p% s  S• Manage database and support distribution of print publications.
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# d0 f; i! ]/ c6 m$ }• Provide administrative support for public engagement events and mail outs.

) k. |; Y! j+ t5 @7 F. R• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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/ ~  U2 w' k: l& Z3 n3 G4 Q$ g• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

: ]- e# S$ U; L# j8 ^+ ?• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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& r" @0 z8 u) L• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

" t$ R. d& B4 OSpanish language abilities are an asset.
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Term:

3 U( h+ |; Y: c7 z$ ^This position is Permanent part time (20 hours per week during regular office hours).

9 l$ ~" {" m4 Q3 U  k1 {: [Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 m7 a: ]4 I6 @$ P( zThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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% d- e$ M$ U( H6 v3 U4 AAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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3 n( b1 \+ i0 D. VPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org