Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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! K3 z8 B* F3 m1 o! S8 zChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

' N- q  Y8 F& c; R' x+ n• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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" q& w8 T9 s; ~• Complete data entry in various programs.
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+ n1 ]4 g8 Y' s  C2 X% Z% @• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 G+ x4 q* p9 w6 [) J, |• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

+ \* `: o5 b3 t4 e$ f! N' c• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

8 z( J3 Q) H" i. F8 `6 f0 Z• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

. Z& W0 c$ [. \2 v• Perform financial administrative duties as required.

! T- h6 e6 n, l' f+ X: P0 p; P5 mKey program support duties
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International Projects and Public Engagement/Communications:
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, |/ x+ `# {! \# d* E: {- r• Maintain inventory of communication materials.

$ I8 ^: ?; Y* \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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# a5 Y3 g6 Y* V. L- h/ e+ o- V• Support the management of requests for CFCA information and resources at public events.

  {6 w& p" k" j# ]9 b% n$ u" Q# R• Compile information packages for fundraising and promotional purposes.
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  z( p8 V' S( ~1 u7 j• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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% l. w) c* K3 k4 V3 t. P• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

5 A! `: J: }' |: W' Y: fFund Development
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- \/ x" ~1 X; R2 ?2 h' I. Q) O% R2 c• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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# {5 s8 C1 Q/ D( V; M) G• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

. |8 j( I5 B/ r, V# u! W• Support logistical work required for CFCA’s Annual General Meeting

- j: t) _5 i( j• Assist in administrative tasks related to donor recognition and event reconciliation as required.

* c5 w9 ]- m! b! E2 ?% ZSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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0 K3 {- b" F4 ~7 pTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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! j6 Q' @6 Y2 w8 Z2 gThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

  }! \$ G3 B1 K3 HPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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) O1 R  f1 ^3 ]. a8 KWeb: www.changeforchildren.org