Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 p) M) X4 W7 W) f$ ?3 H8 P: ZChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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1 V8 A2 ]7 K+ `( u$ _+ J5 o" y• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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2 ]" t( E, Z. ]  S; H• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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( \( d7 o+ X$ B5 w0 C8 Z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# v$ }$ ^$ U$ I7 x5 j/ q# s! k• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

) {8 y- \5 t' Y$ t5 C, _• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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2 p8 p$ ~; z+ z( _, {2 {& O• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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( D: Y- d4 h3 e. }* F# BKey program support duties
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International Projects and Public Engagement/Communications:

6 _$ A' R$ P8 O* C( S  X( d( E• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

3 `% k  x- A' d  J3 {7 |, Z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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6 w: @. T8 ?: E9 K* E) D$ q+ @• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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4 J  K, Y& _; Y( u4 \• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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: y% _" |5 A3 E6 v" g+ w3 w• Manage database and support distribution of print publications.
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  b+ S7 f. S: e2 [3 q• Provide administrative support for public engagement events and mail outs.

4 z: n8 `/ q' t0 o- T- K. G& m• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

$ b( N  C0 _4 E- L+ k* U• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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/ \5 K& y" Q# g  O! `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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. i& m+ y3 X  E. F; D  t- \This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

! J+ ~5 q2 m6 p4 \% b  b1 YAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

7 j* @! E! F: G8 a1 HPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org