Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) q* m" X- H/ }+ Y; N5 yChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

" [, _# h+ {5 I& ^% QCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

- V  o0 ^' I+ T  c: y$ T• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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- J- p" L7 b! W/ P( l7 ^• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

% Z% X6 i( V- `; F6 b2 R• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

* d' O3 t9 [5 p  d7 M1 f• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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1 U4 O0 E+ u- I! p4 n• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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+ ]8 ?" F; _" \0 d  L: L• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

7 |- z! z& R/ e0 {$ X" j% S• Perform financial administrative duties as required.

2 m1 W' o* U3 i6 _2 @, x* N' FKey program support duties
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8 V  H. c: z4 k0 |International Projects and Public Engagement/Communications:

$ f3 ?; V9 j0 b) L+ m& P: k• Maintain inventory of communication materials.

! U: l" w1 I6 q7 W3 G# N7 K8 _• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

6 x9 h- x2 I1 V: N• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

- b5 `1 `% b! y: i1 w8 t• Support the promotion of CFCA events in Alberta through online and print publicity resources.



4 V/ @8 s4 j7 B2 Y• Support the management of requests for CFCA information and resources at public events.

2 W9 k$ J: W" L; Y• Compile information packages for fundraising and promotional purposes.

' l9 e5 J$ S8 ^5 a0 }• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

" @. M0 D% g3 j1 DFund Development

/ c- Q! }8 {8 y2 G6 h• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

0 [  F$ H/ }9 o& M- _• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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6 t' w; `$ V3 P  s( l/ FSpanish language abilities are an asset.

/ }/ _9 S6 S# ?5 O0 S' nTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

4 x& I  a* S: ~  `, |1 h0 PStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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) Q$ e7 O) l# cThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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& z3 }9 F( @; R7 X6 P6 @Web: www.changeforchildren.org