Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

5 [2 e  |; P- E! L* ~) b. HChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

$ b  q1 j6 ?! ^6 f2 Y  F4 h; cKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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0 a6 u: n0 [3 a* o3 x' w) n1 i, y7 }• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  a9 ?7 T7 T8 z* `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 `; }* A! o  H9 g$ k* A• Manage office technology software licensing and hardware maintenance.
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( G! L# u. H8 G7 w• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

+ F( W- L0 L! K* ~6 ^8 R2 ^- u• Meet weekly with Program Managers to define priorities.
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$ N* n( Y' a3 d! j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

" b  U$ V1 E. `! `9 z• Support maintenance of Human Resources records and the development of employee handbook.

* T9 a% T2 z( F3 D9 L* }  g• Perform financial administrative duties as required.

; z* }2 h9 ]* ]2 o, ^Key program support duties

2 f1 ?' Q) M1 h. k! MInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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, \$ ^  p) p4 q# b& o0 p0 V• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

3 @/ k4 K) V4 N' {% M• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

; S; f- d  p, N. I! z0 I• Support management of online publicity and communication tools.

2 ~- ^" Z( A0 Z" G$ ?• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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# o# n, \; z8 \• Support the management of requests for CFCA information and resources at public events.
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6 r/ Y# e- O: x  `! k3 d. m• Compile information packages for fundraising and promotional purposes.

" f) c- u% k2 e6 b• Manage database and support distribution of print publications.
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! x/ F1 `( m9 Y% X• Provide administrative support for public engagement events and mail outs.

8 h9 i+ I4 T5 P7 Z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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8 o  w3 Z/ Z+ V& Y) R6 X& `Fund Development
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6 n& T) K, w; n# O- O• Provide logistical support for key fundraising events such as silent auctions
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( e8 r# i5 ^( m- r* Y% ]7 O" t• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

: N- }& v1 i0 C/ Y% ?# ^# [. I• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

$ J: x3 v" l' z" f! e/ c' G• Support logistical work required for CFCA’s Annual General Meeting
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/ D, h3 H0 k2 X/ m" r$ [  B6 `• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

0 w# \( A. A$ Z6 x1 kTerm:
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: b2 _5 C3 Z+ B& Q4 V' {This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

- C9 f. J4 }5 d' g6 I* S% MAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 F. m) A3 n, G$ c+ @Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

: J+ X+ x0 R+ _( QWeb: www.changeforchildren.org