Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
5 B- S# S5 j) l# g8 D& L9 ?We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
/ X3 E( ?+ s, ^2 ?-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
, |, H/ Z. @0 J0 C' w) D/ \+ {-maintains general office tidiness
Administrative
/ \5 H. _* |+ _3 C) ]# D7 {        -communicates with the brokers on internal decisions and procedures
  `6 C5 M- q, q) X/ W        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
1 }; F: x) f9 k. y        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
2 c- A7 q* d; W5 [  G, g        - ensures all current forms are stocked and replenished
Support
0 c" W; z5 C- m- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
, Z( {% q, n( ^. v9 K/ c        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
" Z+ k/ p$ y2 l5 N8 V        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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0 p1 i- G  I8 W+ p- @0 T, IQualifications
. T/ u& b- X' D6 l$ x0 |4 I5 Q) J  S        - excellent computer proficiency in main programs
5 c3 m) f: {: E) x0 J        - excellent interpersonal and communication skills, in person and on the telephone
, k% W* a, W2 o! N! J9 D% z0 s        - ability to multitask, work in a busy environment and be very organized
* a  O8 G' w1 K% G2 ~$ J5 U6 l+ a        - friendly, warm manner
# i7 P! U6 R9 M. }        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
$ I& q% a" V4 p' }3 t- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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5 r. Q' @( D2 w$ L: ?$ _& U* mPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
) E: W5 {7 b: K$ F8 B7 h) g! |                                                        Edmonton, AB           T5H 2M6       
1 }( Z5 L% z; D+ |                                                        Attn.: Ann Nicolai          Fax: 780-4282748
5 U' }0 ]: P! _: H                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008