Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
7 j& Z, R4 \( w. c4 F- sWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
4 y7 n. G) b, E5 l( a2 O: c8 kDuties
Reception
/ |: h. K5 L0 u/ [6 _-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
4 m; R7 ^! `& ?5 L' [/ f  O-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 S0 j4 x) s' i$ e; ]3 I' t5 C( [-greets visitors and responds to their needs
/ h6 Z& T- n1 U9 M-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
  R0 {, e. ]* S$ l4 b        -maintains accurate and up to date computer files and documents
3 v# T6 h' z! P+ [- F; O# e        -ensures all organizations working with the Co-op get updated forms
$ y% c' a3 W* \        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
: X4 ~: F4 h9 n0 P% J- M5 T* c- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
, @) }; V+ h' \" [        - assists the brokers with urgent tasks
( `) R2 D! G+ j: a& `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, ]: T8 |0 u$ A& N" s        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! y5 o3 h( X9 k" U3 t' j# z
: ?9 f- i3 z) _  V" CQualifications
' }1 ]  R/ ?  @) |        - excellent computer proficiency in main programs
; i' K  W+ D8 t2 e! T2 ~        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
( \- I2 \1 e( p* D$ d- U        - friendly, warm manner
- e2 t% @. G; b2 O5 F( L        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
' H3 [5 z) a& F: |- g& V8 J9 `/ V- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

. ^$ ~: D! u: \, B! f* ?7 q+ XPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
- K) c4 b/ ~$ g$ B' Z; }                                                        Edmonton, AB           T5H 2M6       
$ A4 _  x1 W' E* z                                                        Attn.: Ann Nicolai          Fax: 780-4282748
: z) Y, v+ T  M* Q$ m' S6 o                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008