Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
: V( j" [0 |% n' K$ {" P- B4 O0 fWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
, |8 c0 q7 n; ?; v- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
( [- X1 F- M/ U-greets visitors and responds to their needs
9 X( H  t# j7 O) S. t( X-maintains general office tidiness
  A  q/ k3 D! ?/ nAdministrative
$ a- E6 ^! L$ ?" C* U6 Z4 h        -communicates with the brokers on internal decisions and procedures
; E+ l% H% E2 B' ~        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 Q" R) o: r: m        -maintains accurate and up to date computer files and documents
: \) B$ {6 J7 t% x4 x+ {( P        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
- i8 p& s/ E- B5 X, F; B; P: T/ q        - photocopies materials and information as needed and requested
. N4 N. {0 ?. D' _4 ]+ M9 n3 y        - ensures all current forms are stocked and replenished
# x7 y4 j, R( nSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
7 ]  q5 t. f' u* F        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 a4 S' q9 E! L2 x3 d8 U        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
( J9 z6 ~: X7 L4 [0 E
" O  X2 m, w* j( j& l' hQualifications
) @# j  y+ p2 U0 x0 K; \        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
, R# A3 u8 j1 V2 R. B( Z        - ability to multitask, work in a busy environment and be very organized
9 P( ]; [6 N* c$ E8 l& G* T        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

1 R4 s3 b5 t7 z/ p4 V8 bPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
9 [* ]) d- Q: x8 k) m' o8 l3 z                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008