Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& P! t" x+ V" I" mDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* Y0 S; E8 a3 X) T, Z. s, g- gives out general information about the Co-op
# u  w0 C/ y1 ]8 V-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' \+ L  t  B* W-greets visitors and responds to their needs
! l$ G1 i3 T; p- G. P-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
9 Z# q+ S" ?. a7 f/ n- y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
) ?5 `) l% M8 h8 g5 a3 k        -ensures all organizations working with the Co-op get updated forms
+ C# f+ Z  ^5 K; G: w) Y        -ensures all brokers have access to updated forms and templates
) H) e) P3 r( W" v& t: b1 m+ b0 r        - photocopies materials and information as needed and requested
& s+ u: a. I# Z5 L4 G1 }        - ensures all current forms are stocked and replenished
Support
8 ~0 r1 \6 v  F- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
) T) |( q. i+ V: w        - assists the brokers with urgent tasks
* v! z8 g; I; G" X( }& \        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ v0 O( F. ~9 J4 J; Z) [. Y: z
Qualifications
/ b+ W, q5 ~/ D% L        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
1 M; x: A; a2 ^6 K$ [0 Q        - ability to multitask, work in a busy environment and be very organized
6 u. Y9 H0 e% M8 A6 D2 e! [6 a: o        - friendly, warm manner
( z7 }4 E+ Y. k" h4 J3 T( t        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
6 I' p/ f% Y+ _- h1 e# D- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  M* f/ w, @2 I+ I
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
% V4 ~8 u5 W) ?; C6 S4 K. U$ l                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008