Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! u3 ]* n: f: j7 GDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
" y5 Y% I8 b3 x8 P! f1 h2 A-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
/ y5 _! W- E( S# i( ~/ X/ r- S        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
7 h% q1 L; Y/ G) n9 r3 f- [        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
2 d0 F! I" [! i. t        - photocopies materials and information as needed and requested
" W7 i# T$ }* m, e% }! o- L1 e        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( J5 L6 V' F) `! L        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 U" g" ~; G3 G# R4 v  o# s        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

1 t, F3 {, L' R; j- N- \) `3 [Qualifications
, @$ H( h2 D4 w1 f6 L- P* M, h        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
4 s$ {0 [; Q) u1 t: [# S        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
: d' h8 }# t+ j& r& I! g: F& t        -ability to work with a wide variety of personalities; able to work as part of a team
, I' E" H7 x7 _" C5 P7 Z# ^        -self initiating in getting work completed, asking questions for clarification
-task oriented
* F. y/ A! z6 x  P1 S: {4 H- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
1 k3 Q+ v" \0 f; s) M1 N
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
" X( n* d! V# g                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008