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The Multicultural Health Brokers Co-operative
( e" _$ l1 K0 |# SWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# A4 [+ A1 l$ [9 P0 c. T2 c3 W: eDuties
% `1 v/ k2 F* X; J! ~$ t* JReception
0 l+ Q% A5 I+ F# A2 ~9 n2 v-answers the telephone, takes messages and ensures messages are given to brokers and other staff
# z6 N! n0 ? `4 V, ?- gives out general information about the Co-op6 r4 q- I3 b h+ Y
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
" O- a! @9 a A-greets visitors and responds to their needs' g5 m: l2 v" H+ x- }) ^
-maintains general office tidiness
2 a; C, U0 Z3 V* O; nAdministrative+ s2 s' K8 E; t& V" X9 }
-communicates with the brokers on internal decisions and procedures
( U8 {1 v; n3 K$ V3 j& H - develops and maintains a system for internal forms, files and mail (incoming and outgoing)& w; D' x- j. U* Z9 L
-maintains accurate and up to date computer files and documents
8 W8 h& A$ B6 f/ {3 @5 b" k3 o -ensures all organizations working with the Co-op get updated forms N3 {8 W! L4 _& \( Q( ^
-ensures all brokers have access to updated forms and templates* [, K7 }0 y; f+ m* R
- photocopies materials and information as needed and requested % ?- s; E' n# t. Z
- ensures all current forms are stocked and replenished
( x. ]! D9 a' f) XSupport
9 C# h! Z+ b$ n: [5 P7 O: c- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 J# \7 \9 K* n1 j$ U$ Y) F - assists the brokers with urgent tasks
: X: x. W* k5 b2 v' [ - assists with the ordering and maintaining of office and hostess supplies at the Co-op5 v, v2 u7 x& j1 c( j# u/ S1 V
-trouble shoot computer and photocopier breakdowns and call appropriate technical people" W0 _) a' \% ]8 p0 f2 R4 V* c9 d g
3 `" \1 F3 z: N& T0 J6 p5 S! }Qualifications h1 l9 \2 V- H* }; ~( R! c# H/ P
- excellent computer proficiency in main programs1 a6 [4 K7 B O& O# j7 E" N g
- excellent interpersonal and communication skills, in person and on the telephone
! ]0 D3 S) i8 I. X6 R7 f - ability to multitask, work in a busy environment and be very organized- R6 P/ Q4 G9 S ?- ]$ s
- friendly, warm manner 0 n& w1 @$ R: r9 Z0 O3 K
-ability to work with a wide variety of personalities; able to work as part of a team' i, p- ?! h5 E, R& K; H
-self initiating in getting work completed, asking questions for clarification. e. k" E. \: g
-task oriented, G+ k& n1 E5 L. I3 U. u9 G
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op( P) k; e& k$ }! V1 L6 \
10867 – 97 St.5 l4 _3 g1 F9 ]( n- u! T
Edmonton, AB T5H 2M6 1 Y# F; ?! X3 z
Attn.: Ann Nicolai Fax: 780-4282748
# R" k6 {: l% K/ r E-mail: ann_nicolai_mchb@interbaun.com4 U0 @0 e7 d9 G! [( ~5 @: A, u$ @
Closing date: October 10 ,2008 |
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