Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
( e" _$ l1 K0 |# SWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# A4 [+ A1 l$ [9 P0 c. T2 c3 W: eDuties
% `1 v/ k2 F* X; J! ~$ t* JReception
0 l+ Q% A5 I+ F# A2 ~9 n2 v-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
# z6 N! n0 ?  `4 V, ?- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
" O- a! @9 a  A-greets visitors and responds to their needs
-maintains general office tidiness
2 a; C, U0 Z3 V* O; nAdministrative
        -communicates with the brokers on internal decisions and procedures
( U8 {1 v; n3 K$ V3 j& H        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
8 W8 h& A$ B6 f/ {3 @5 b" k3 o        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
( x. ]! D9 a' f) XSupport
9 C# h! Z+ b$ n: [5 P7 O: c- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 J# \7 \9 K* n1 j$ U$ Y) F        - assists the brokers with urgent tasks
: X: x. W* k5 b2 v' [        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

3 `" \1 F3 z: N& T0 J6 p5 S! }Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
! ]0 D3 S) i8 I. X6 R7 f        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ Y  Q! X- N3 u, |: z0 H
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
# R" k6 {: l% K/ r                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008