Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% p( ~3 c, Q% O7 f* i7 ?0 c-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
9 c3 _+ m; e4 [& u-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
5 w5 b1 Y0 S7 a9 p        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
% l0 H# U+ p. I2 A- ^: ^4 d! k        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
- m$ S& u6 x$ u        - ensures all current forms are stocked and replenished
6 n" l# ]0 }, @9 YSupport
& l( ~2 O+ q. d4 h- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
8 V2 W& S6 `+ `% r        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ ]- Q, K% q: @8 X9 o        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
2 @- J7 o$ ~' H  h; X        - excellent computer proficiency in main programs
4 r6 J2 \, U0 i        - excellent interpersonal and communication skills, in person and on the telephone
/ J: b6 p& \$ m, e" k        - ability to multitask, work in a busy environment and be very organized
! T) j+ ]' |" R8 a        - friendly, warm manner
, K# e! ^# H* Y, H2 I        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 h  a1 {1 U! W. x2 ~-task oriented
; W1 j' D' x: H8 g: V) _' e- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

* d1 T( J0 J- ?+ l' K# u( j3 F" _Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
. a2 q/ p3 c% V$ q, [0 P4 [) ]  Y                                                        10867 – 97 St.
. k" A' D9 C& d" V6 s                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, j. e$ X' f  N# g+ p$ s                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008