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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment. W( a: W6 r- x: j2 B
Duties
3 c/ p, y' J, Q; `. @" sReception
" V! \2 c% U. L3 d0 U-answers the telephone, takes messages and ensures messages are given to brokers and other staff . L9 Q! j6 Y8 _
- gives out general information about the Co-op
# ^5 v7 }. O" Q3 P5 y$ O- j) e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 N$ a4 S( f# p0 M- H+ p1 }0 Z& b _-greets visitors and responds to their needs
% M7 z4 R% v% m9 L' t" z7 D2 \-maintains general office tidiness % U" y4 P& f: j P
Administrative
. k' u2 Y' ^8 R0 N4 ^ -communicates with the brokers on internal decisions and procedures/ V0 I" B( Z3 o. B5 P7 i& |- u) f
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% r: E' ~7 @ \/ Y; F -maintains accurate and up to date computer files and documents6 D1 c5 n; y i8 {' l2 }2 W( K
-ensures all organizations working with the Co-op get updated forms
! V% P P' \5 m! g* L8 k -ensures all brokers have access to updated forms and templates+ ^, h7 e! A( |# T" T
- photocopies materials and information as needed and requested
& X. H8 L& {2 h7 J9 r - ensures all current forms are stocked and replenished
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- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
) m6 s* x$ E8 x - assists the brokers with urgent tasks
1 h& t& B2 L! N- x" P3 C - assists with the ordering and maintaining of office and hostess supplies at the Co-op: N, }" a- t0 v& k' {
-trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
) `7 s( T& O! D) j5 C4 ] - excellent computer proficiency in main programs
+ f4 P" o( s b. r - excellent interpersonal and communication skills, in person and on the telephone) o6 v! l" l+ X2 `
- ability to multitask, work in a busy environment and be very organized
! a, y! g2 {( h6 q8 T* j - friendly, warm manner ( j% Q% c# ~, {7 Z5 C, I/ M# q( D( ]
-ability to work with a wide variety of personalities; able to work as part of a team" D0 n: @9 P; j- a3 M l* U
-self initiating in getting work completed, asking questions for clarification9 H% s* v# e7 M' f+ Q
-task oriented$ [( W* C& K [# s
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context " L! t% P# F4 i, S" N+ X
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op6 E5 B3 r0 _9 \7 h( x! u
10867 – 97 St.
' P u. m% m4 j Edmonton, AB T5H 2M6
7 n% E7 k5 Y, q# ^/ R8 j, P Attn.: Ann Nicolai Fax: 780-4282748
8 l: l( C( t2 J/ @ E-mail: ann_nicolai_mchb@interbaun.com6 A; \. O: _; d) H1 g2 P
Closing date: October 10 ,2008 |
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