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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.& a1 a L: v1 ~. [0 {4 [
Duties4 O# ?. [1 C$ g. a0 y* R
Reception
2 S% {; P5 v2 k) `-answers the telephone, takes messages and ensures messages are given to brokers and other staff 8 j( q6 b ?2 G* i0 N# U# b
- gives out general information about the Co-op' d& E$ }, `. ?. M' I2 h' d" ?
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ s0 t# j3 E/ h( b3 u1 c" u-greets visitors and responds to their needs- ^- y7 f8 L+ Q
-maintains general office tidiness # H6 b- w% @) Y7 h7 v
Administrative
g2 X2 W" _9 b* M+ e) A0 ? -communicates with the brokers on internal decisions and procedures
9 l6 X2 Z5 ^9 T, ^; ^* T1 E. i. o - develops and maintains a system for internal forms, files and mail (incoming and outgoing)2 Z1 M) B0 Y' A
-maintains accurate and up to date computer files and documents
/ [# y1 M: [9 e1 G7 L" p, c( {1 I -ensures all organizations working with the Co-op get updated forms3 C$ y$ J$ c6 @( O
-ensures all brokers have access to updated forms and templates6 F* V4 p, y; S6 x) P
- photocopies materials and information as needed and requested
$ G, X6 R! _2 F: l N* [ - ensures all current forms are stocked and replenished
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- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. y* ^) K9 s A, ^" y+ x" F0 b - assists the brokers with urgent tasks 5 Y4 n8 g& F3 K
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
& H u/ j8 c! K5 K1 G -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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" O4 g& i ]: r6 }; O4 jQualifications
" }- \/ H; Z- d n - excellent computer proficiency in main programs' E3 }3 F6 {- p+ ?
- excellent interpersonal and communication skills, in person and on the telephone# s' ?% {$ U/ I8 L g/ g
- ability to multitask, work in a busy environment and be very organized
[2 Z# B2 M x/ }5 ?% E; X% C& O - friendly, warm manner * n% P3 {& \& Y- {' D7 y
-ability to work with a wide variety of personalities; able to work as part of a team
" K; y$ U3 d4 R/ {! S1 d -self initiating in getting work completed, asking questions for clarification
7 { Q. q" H9 b-task oriented# s1 k2 P" l. K6 |) @# I' v
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
: s( `$ ]1 w$ h( l7 b$ T; H( a 10867 – 97 St.) S: n" X w- d$ p
Edmonton, AB T5H 2M6 & ?+ _, R0 D) x6 D' ^2 i
Attn.: Ann Nicolai Fax: 780-4282748: E' Z6 @! D J
E-mail: ann_nicolai_mchb@interbaun.com
) _6 V$ _2 g* U- B, v# S7 j Closing date: October 10 ,2008 |
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