Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
- u+ p1 R0 Y- y$ E-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
  z$ l# T! V; Z9 S7 X+ U- [% J-checks voice mail, postal mail and e-mail daily and passes on pertinent information
% w& c/ d7 k$ c! |-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
9 D2 Z  V- j. P. _: U6 Y% N: v        -communicates with the brokers on internal decisions and procedures
6 X2 L3 R9 H* T        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 n0 K8 L; z$ P        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
( F% T/ \5 y" a4 ]6 W, v1 B        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
2 k! z! G' \, \6 S3 L0 {        - ensures all current forms are stocked and replenished
1 i2 S: N" J1 {8 bSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
, ^* y, p% K0 G2 Y        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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. z+ L: w0 ~0 r/ [Qualifications
0 Z% o# \- w5 e        - excellent computer proficiency in main programs
6 {' s9 [& D$ ~3 Y* t        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
' x  Q+ _+ y$ B5 B! w        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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. K" ]3 U( B+ d  `. iPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
; w: \) J! D$ S  `2 k% E                                                        10867 – 97 St.
1 ~0 V- L. N! I# j+ W+ u! u                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ m- L/ l9 `! [, b" @: _                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008