Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
) j! ?/ K/ Q1 {3 a8 p# g9 k! Z9 EReception
# r% U" X/ P9 M* r  ^7 G# G$ w$ `- I$ z-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
6 G: Z2 ^- U- J& L+ BAdministrative
# H' I4 ~1 B/ z5 E6 q1 c        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
7 i6 {+ F. I6 v4 B        -maintains accurate and up to date computer files and documents
- ~# n3 n) a, l4 R+ \1 i( E        -ensures all organizations working with the Co-op get updated forms
; v7 I6 a# K* C        -ensures all brokers have access to updated forms and templates
/ B# y. o( l, k6 O8 |; k        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
+ [& ^5 K4 M' I' P) I( T; [/ l" C" \Support
4 `! m& ~# j0 o( F2 i- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
# Y( D  c, s8 H; y/ c: y3 A4 L5 e        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
% p6 J2 B! b2 b/ h2 s        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

6 {) O3 p$ ?9 k- E* m) b8 ?Qualifications
# [# K6 ^+ _, \/ v        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
' ]& L) \" {  L, V$ v        - ability to multitask, work in a busy environment and be very organized
; u; b( d" @3 K1 B, Z        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
1 Q' n" g. K, ^) X9 ?' w-task oriented
/ F9 p2 {" _$ @5 O6 {( {# G8 k- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ e& ~' j- n* ~" E
9 [0 x# _4 S! z; U3 H, qPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 N9 `: }8 G1 F5 C                                                        10867 – 97 St.
3 \) E( x1 S4 s2 V4 ]                                                        Edmonton, AB           T5H 2M6       
$ ]; G* j( r+ z9 w4 w$ c% `* M' a                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 S) \  z6 N' A3 E  |1 I- b/ y                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008