Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. q8 f* l! R9 zDuties
Reception
! r9 w; m2 a  d' @0 ^  D-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 {3 v& `" v! @) |) n" @-greets visitors and responds to their needs
-maintains general office tidiness
  ], U& n. [+ E9 m. _2 k; U  ^- KAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
* @0 J1 P6 v+ G" h' O6 Y  h5 L        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
$ c: B. x4 w. X$ X2 D4 nSupport
; g, p$ I( `5 c+ q0 b- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
- }. ^- G! q( Y! N  J        - assists the brokers with urgent tasks
/ O/ ]/ o, B6 N0 I% r9 z        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ K; s( _& j$ E# W# s8 g        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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" \9 U8 N2 w: Y# m/ V9 ?Qualifications
        - excellent computer proficiency in main programs
* L3 b' m2 R4 N" u7 n4 R! E( K  O        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
! {; d$ W4 i2 C+ ~8 y6 w        - friendly, warm manner
) Q, L' i& {4 T" s7 P2 z2 j4 d  ~        -ability to work with a wide variety of personalities; able to work as part of a team
4 T# y/ m: L5 e1 }6 _        -self initiating in getting work completed, asking questions for clarification
1 n# r/ N+ n2 U' R7 F: v8 v-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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9 p, G' V, ]7 J' W. ^& T( y7 E; rPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: L# f% g& C# r& G                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
4 `" D# ?$ [; E4 E! W# o                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 J5 }/ E$ g! f0 z9 a+ f0 [                                                        Closing date: October 10 ,2008