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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.8 }' E2 R1 D' A% l' c6 A
Duties6 @- j3 I3 ]( u/ K; L5 A; ]- I
Reception4 d2 @* S4 x) @" J
-answers the telephone, takes messages and ensures messages are given to brokers and other staff 0 B4 a' y" Q" o* @0 O- r) M% j
- gives out general information about the Co-op& ~3 c/ f+ `8 q4 u* K) X
-checks voice mail, postal mail and e-mail daily and passes on pertinent information1 \$ h& P- h: h* }
-greets visitors and responds to their needs
3 N1 V; v& Q; N4 [ \8 b-maintains general office tidiness . P0 E1 o. S. }% C0 q+ N
Administrative7 X# Q d$ ~0 _- m1 n0 @
-communicates with the brokers on internal decisions and procedures3 |! t* K5 h( H# Y$ D
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)9 K$ r" S$ t& i
-maintains accurate and up to date computer files and documents9 `2 D; w1 {* u. @; O
-ensures all organizations working with the Co-op get updated forms7 S7 V7 r: f& ^0 U, Z
-ensures all brokers have access to updated forms and templates
# W3 q# Z" t( K2 I5 |8 N" x% H - photocopies materials and information as needed and requested
5 _; }% X4 E4 ~4 H - ensures all current forms are stocked and replenished
' d0 P9 h7 ]2 G3 ySupport
* k' u( Y, ]; s# w, U- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed$ q% K1 {3 i6 s3 Q" l& C; D# E
- assists the brokers with urgent tasks
2 M8 Q0 K$ P% l- q - assists with the ordering and maintaining of office and hostess supplies at the Co-op) |* r, n6 J9 R
-trouble shoot computer and photocopier breakdowns and call appropriate technical people
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8 m) J3 {" w% DQualifications
* V5 Y$ v, T3 T4 y" Z9 e' r5 B - excellent computer proficiency in main programs
- g/ a( n/ m; p6 U0 S) M$ Q: N - excellent interpersonal and communication skills, in person and on the telephone
+ [8 t( r( _$ }9 D - ability to multitask, work in a busy environment and be very organized" K9 S- `3 e3 f, T' M& o. z
- friendly, warm manner + |) x4 F3 v- E& r% C& A
-ability to work with a wide variety of personalities; able to work as part of a team
, ^1 N: [5 A v: F. [ -self initiating in getting work completed, asking questions for clarification
+ Y/ `0 `/ J. A-task oriented
- X& f3 r/ J* h3 _0 ?1 J- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op" _6 R( p% U% r, c
10867 – 97 St.5 i5 i3 E# }, N7 a5 z7 m: A. }
Edmonton, AB T5H 2M6
0 C* `, X0 R' y" q5 u Attn.: Ann Nicolai Fax: 780-4282748) I* i0 P: [- q9 @
E-mail: ann_nicolai_mchb@interbaun.com2 k/ L% B: ?& y) H7 Q# n$ Z
Closing date: October 10 ,2008 |
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