Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
3 c/ p, y' J, Q; `. @" sReception
" V! \2 c% U. L3 d0 U-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
# ^5 v7 }. O" Q3 P5 y$ O- j) e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 N$ a4 S( f# p0 M- H+ p1 }0 Z& b  _-greets visitors and responds to their needs
% M7 z4 R% v% m9 L' t" z7 D2 \-maintains general office tidiness
Administrative
. k' u2 Y' ^8 R0 N4 ^        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% r: E' ~7 @  \/ Y; F        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
! V% P  P' \5 m! g* L8 k        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
& X. H8 L& {2 h7 J9 r        - ensures all current forms are stocked and replenished
9 E, K) g5 c! V! ]& C7 iSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
) m6 s* x$ E8 x        - assists the brokers with urgent tasks
1 h& t& B2 L! N- x" P3 C        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 q! X, k/ n6 Z+ s
Qualifications
) `7 s( T& O! D) j5 C4 ]        - excellent computer proficiency in main programs
+ f4 P" o( s  b. r        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
! a, y! g2 {( h6 q8 T* j        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
' P  u. m% m4 j                                                        Edmonton, AB           T5H 2M6       
7 n% E7 k5 Y, q# ^/ R8 j, P                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 l: l( C( t2 J/ @                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008