Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
- I& n0 J; ^: \5 i1 h2 h7 d3 fReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
7 l) \3 ^0 F' E% b" c-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ h# x2 P: |) n, _# A% k-greets visitors and responds to their needs
-maintains general office tidiness
; k' u  \5 O6 f& {/ |3 \8 P3 YAdministrative
# c  U4 ^; y* e; x* r/ c, `( \        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- ?# K2 k. W+ X' B+ Y  D$ Q        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
! d! p/ [. w+ r" w( d: k        -ensures all brokers have access to updated forms and templates
, @* @8 M/ ~- f5 \+ b/ a        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
2 \4 m5 D/ |9 u6 X" E1 h- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
0 h3 q9 ~  L: J9 ]2 `/ Q1 e        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

  Q" q% E7 y* S. S+ K, ~9 k9 tQualifications
( l7 M* k1 g& f$ m  c0 V& y' k        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
" L1 u1 |+ M- m% N7 W& ~3 v        - ability to multitask, work in a busy environment and be very organized
) g  _% C* L- n7 Y# o        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
! o) R2 O# @4 F9 x/ V+ U        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

. ]6 _3 Q% H3 mPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
- K  e$ g7 u! |5 W1 {* _1 Z                                                        10867 – 97 St.
3 p/ t8 W# W9 s0 Y% }                                                        Edmonton, AB           T5H 2M6       
6 }7 _, X1 W( P8 h: U! T) h4 k& g" n                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 M. T6 W# R9 {' O4 f* j# \' z: V                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008