Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
2 S% {; P5 v2 k) `-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ s0 t# j3 E/ h( b3 u1 c" u-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
  g2 X2 W" _9 b* M+ e) A0 ?        -communicates with the brokers on internal decisions and procedures
9 l6 X2 Z5 ^9 T, ^; ^* T1 E. i. o        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
/ [# y1 M: [9 e1 G7 L" p, c( {1 I        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
$ G, X6 R! _2 F: l  N* [        - ensures all current forms are stocked and replenished
2 i4 A. @- s" KSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. y* ^) K9 s  A, ^" y+ x" F0 b        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& H  u/ j8 c! K5 K1 G        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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" O4 g& i  ]: r6 }; O4 jQualifications
" }- \/ H; Z- d  n        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
  [2 Z# B2 M  x/ }5 ?% E; X% C& O        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
" K; y$ U3 d4 R/ {! S1 d        -self initiating in getting work completed, asking questions for clarification
7 {  Q. q" H9 b-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
. D( s) p" O9 }" A1 g) t: e! T
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: s( `$ ]1 w$ h( l7 b$ T; H( a                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
) _6 V$ _2 g* U- B, v# S7 j                                                        Closing date: October 10 ,2008