Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
5 e: C- S  q; ^3 E% R, R-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; l: t% C4 B4 y7 H3 H9 |* `- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
. U# g; [6 r* u! B1 H-maintains general office tidiness
+ ~9 b/ v* Q4 M2 |7 I0 v/ xAdministrative
" U! q, p: T6 f% [: y( l        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
3 B, W' J  k, b        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
# j- @4 M  |: G+ I5 U% Q  O/ ^0 b. v        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
7 V; x- G. e: G& I6 a        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
" N- M7 V. O& n1 H( U        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 e: y  J: X' W" a
* o: V2 ^  ]  b# }Qualifications
2 D! g0 a* R/ {        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
' T9 @& Q1 l4 N3 _! Z3 s        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
( d& l( i8 K4 R) P1 z! B9 L/ [. B        -self initiating in getting work completed, asking questions for clarification
-task oriented
4 h+ \+ @' F7 B7 t  Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

2 n& V. ?$ w  }Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 A5 w7 x$ P3 U9 \! n8 C3 G                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
5 H9 Q1 ^& N$ ]/ I/ ~* m/ f                                                        Closing date: October 10 ,2008