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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection) o3 d, ]" c- j5 S0 {
Last update: November 17, 2006Reports to: Department Manager8 K- \6 g4 G2 U
Position classification: Non-Exempt
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$ j( D7 r3 g. n( tJob Summary:7 ]. u4 {% O4 ~( H
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.5 L- S' ]+ K/ D7 `* _
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: w3 H+ E% o2 M, K* mEssential Duties and Responsibilities:
$ I, r2 n! g2 n& e· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.2 t0 i. _5 U9 v8 l# [9 X# z
· Reviews field drawings and inspection reports for accuracy and completeness.# g F0 x; @; r( L
· Provides technicians with required reports and assistance with report preparation.
* H) p2 g" U' G$ R, @8 h) A2 l: `) _· Manages report database." \1 L. b g# v' Q4 _6 G
· Tracks purchase orders and matches with work orders.2 {$ l$ _) l: p+ d# d$ I# C, O
· Organizes and files electronic and hard copy media files.& |5 j% h* Y' m" J6 ]
· Provides backup support to other members of the department.# E- g* Z; s, L" q) E x6 f
· Other duties may be assigned as deemed necessary.$ R; u9 u/ S9 O6 X _5 K
* S, m' _: o, E& c/ {Knowledge and Skills:
2 S0 X0 _2 ], t3 P/ H2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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' I0 y3 D) y4 y4 L( h/ k) j' X, RCertificate or Diploma in Office or Business Administration would be an asset.
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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