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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection' A( q9 S- {4 ^( F
Last update: November 17, 2006Reports to: Department Manager
K: e* Z6 I% l4 Z2 Q/ q+ x! FPosition classification: Non-Exempt
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Job Summary:
- Z: X V( Z7 _. uProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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1 S/ o/ l3 H' H- ]* \Essential Duties and Responsibilities:
# z5 l- i$ l4 J/ I# b· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
; j8 u$ `# T4 V1 n7 ?" W2 r! ]8 ~: p· Reviews field drawings and inspection reports for accuracy and completeness.- I: Q( {, U1 f5 v Y5 A7 b! e/ f
· Provides technicians with required reports and assistance with report preparation.
+ ^2 n' ]( E8 H· Manages report database.
! D* R$ R; C% H4 h· Tracks purchase orders and matches with work orders.# T' @' ?4 K: Q" E
· Organizes and files electronic and hard copy media files.
* w# T6 s, A. `8 Q6 p· Provides backup support to other members of the department.
1 m) R% O/ p/ w% C· Other duties may be assigned as deemed necessary.) z2 L+ a6 I1 m- [& s
" ~' F! o/ ]3 `" ]( \ iKnowledge and Skills:
: B! Q0 A _0 o' I& E2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.
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% E+ b! m/ A% |' OExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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