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2 D/ @; v* ^: i3 ~; R7 {Summer Volunteer Services Annual Projects Assistant
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, L9 }9 y6 f/ y3 u4 m( `( L; VPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.
' q2 K' s8 c6 W8 b6 Z) _7 t; kTo assist the Volunteer Coordinator in completing up to five annual projects:
/ M& C2 J" Z: D1. Volunteer Evaluations: May, & June # s' T' [2 H. t+ [
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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 Distribute evaluations to on-site volunteers/ `8 S! n7 m8 u6 w
 Collect completed evaluations from on-site volunteers # t3 n) a# Y2 f) `) w6 K8 v- g
 Collect completed forms from prior groups (from paper file)
" k5 f# ~2 `5 x: Z+ Y. ? Enter data into Excel FCSS database
# l( `: P n' k6 O Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
' t$ J C% i" C/ ^) `! D Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations, V5 ?: O5 f& W& v& K1 N' q
 File all completed forms and results
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: O- M# g) D+ U! C/ ]2. Volunteer Appreciation Project: May & June! T7 q- K: y, _5 i' W+ u; P) Z
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.7 e% n$ L9 o! _# H* ]
; z- Z9 h4 i% @. G7 P8 p! n4 Z Create volunteer appreciation event invitations$ v! A/ \- @% G) A7 ?7 d$ h
 Create volunteer appreciation event posters) H. X2 ?( t) I+ t
 Distribute invitations and posters
0 @2 Y! E0 x9 `( k. q; i( W Create invitation RSVP spreadsheet
8 z; L. K) p9 O" U( B+ A0 } Shop for supplies' S8 W% W" |" |* x5 Q
 Assist with Site set-up# j# x+ m3 Z, l
 Assist with Event hosting6 k, o4 Q. G8 r$ L4 D
 Assist with site tear down6 { w8 e. K& ^* Z5 j5 q
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3. Database Update & Audit: July
t* U2 t: T0 Y& RAssist the Volunteer Coordinator in maintaining accurate and up to date records.% K0 ^! n! b {$ m( u. r
, j4 a2 R4 ~7 Q" t' l Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).
! p6 z' _6 z2 |1 J Make any needed updates and corrections in excel database.
( ~3 Q$ \5 o! o8 `, J- x: p Update and/or correct volunteer contact information in excel database
0 X& k; }. c F* B! T Update and/or correct volunteer contact information in filing system/ j4 z+ [9 [) }7 \* [6 a; l, J
 Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team D. e% ~/ Z; \, m8 K
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4. Angel Tree Gifting Program: July & August
) u! x8 N/ l; p' a* w# q2 @3 HAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.1 G9 J" B3 {0 j6 ?% W5 v1 ~) r
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 Create a letter to be sent out to previous sponsors- Q: a" P& K+ w2 k4 T( g6 ~ r
 Mail out letter to sponsors (email and post)
" h; @1 `; ]8 ~7 T: e1 O$ z Contact sponsors for current program year’s commitment and start dates, \- m% c. `" c6 d& T! H, o2 E
 Create schedule for sponsors start dates
( X8 V* G& {8 t5 \4 A Schedule dates for collection of toys2 D( T' S& y% ], n3 j7 }: G
 Send confirmation letter with start and collection dates to sponsors
4 X- M* ]7 s0 G2 Y2 w Distribute first copies In person, via email and post& t" d# h# i0 i( Y& N8 \# g' U
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5. Volunteer Newsletter: July & August; |4 ]$ U4 _, Q! k( r
Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.9 v; s$ Y# Y7 W4 H4 U4 d2 ^- |
/ O. O6 Z. V0 z5 |: J* O Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:0 m# M% o& y G7 g
o Create a Newsletter template
3 X. {+ x3 P0 z- X) L# ~' _- M Eo Create creative titles based on Seasons or pertinent Events3 v# T: e* y2 C2 i# ?1 g3 m
o Enter pertinent event, fundraising, volunteer opportunity dates & [8 E; o+ p' V* Q
o Enter appropriate pictures$ {: O: I* o; ^7 h
o Choose and enter appropriate quotes for theme for each newsletter B3 ~6 N9 D) n a! q
o Write a short informative and motivational message for each publication
1 w, g0 }4 I2 |) L6 j1 k, ^" R: fo Create a color scheme for each publication8 U! r$ H3 Y7 ]7 l2 x- c. ?
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Education:
1 a' Y# b5 X/ N+ Z Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.# ^3 h9 |' _0 h0 k% u' O8 h
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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/ _) }! i3 V9 U9 P% B2 [Qualifications:
~/ z& p% r7 V4 g [/ a4 _% J) K, g Keen attention to detail
9 P, N) v* ?! D1 M: d Creative visual and written skills w# k0 U% m& d [6 V5 G6 Q
Ability to work in fast paced environment# M- ?1 i n/ m! t# ~
Ability to handle multiple deadlines
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0 f$ w4 h+ M; T# P- w2 g7 A Excellent word processing skills5 | B9 w, \6 J' s7 A1 i Y3 q
Excellent command of the English language
: }* c1 Z3 y2 C0 p" A1 M. x: ` Above average written and verbal communication skills2 h( L6 g' J: [- ?' E o* H! \
Good organizational skills( M$ W# M$ n3 F1 S; ?. A' S
Quick typing and data entry skills
6 ^! k* C6 {# p; {; x Accurate data entry skills k# R9 D9 A$ `$ y1 u6 e' R2 r
Ability to work independently and on a team
1 s5 i( G$ A U, q6 e( a) z# U; nAbility to work with a wide variety of individuals
3 t% S* j! j+ E0 I2 dAbility or experience in working with marginalized and disabled individuals3 M- M3 v9 {2 B; I, X
Excellent customer service skills
9 ~3 X b/ U; Y0 ~+ o( D+ D% _Respect for the religious beliefs of the Salvation Army Community and Family Services 5 u) o# u! Q8 Y' Q& I
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