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3 P7 D: X% K$ ]7 Z& f$ h* F+ x1 oSummer Volunteer Services Annual Projects Assistant
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Purpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.) v* f: ^- B" I* z4 b1 V8 o
To assist the Volunteer Coordinator in completing up to five annual projects:
3 k) Q7 i2 d [& B' H4 B* p1. Volunteer Evaluations: May, & June
$ l1 G+ V! Y& P* S; i D) p5 |Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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6 T) t2 T- y t7 Q Distribute evaluations to on-site volunteers. c9 P& r8 m% X: r
 Collect completed evaluations from on-site volunteers 1 i$ g- ?8 N6 v0 m% T7 M
 Collect completed forms from prior groups (from paper file)# _! Z9 E' O" P! k6 ~
 Enter data into Excel FCSS database: [# E- v; v2 N2 g& {
 Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
0 i1 H7 y* M. V2 m6 R2 l, C% n Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations6 c- X* V9 I$ l6 Y H" }3 {
 File all completed forms and results
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: T$ E0 |. i5 R8 {- u, p* L0 I2. Volunteer Appreciation Project: May & June# O @0 f9 O/ h% S" d
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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/ p) f: j4 U+ z+ E' ?* U3 i# T. M9 H. i Create volunteer appreciation event invitations& H! q1 z% d. h/ G3 @9 u0 d s0 Q, w
 Create volunteer appreciation event posters- g$ X( O0 N W0 U9 h
 Distribute invitations and posters
K% Y$ {3 h. P) r" k. l Create invitation RSVP spreadsheet
- l, X" A/ Q8 n* c F, T Shop for supplies& |$ V: @ M# @, a4 [3 N% r
 Assist with Site set-up
! d2 J; t3 j$ M/ Z, m, V ], G Assist with Event hosting0 j! V5 o. \. ^ q0 ?
 Assist with site tear down# r$ R, a' M9 {& ~+ C5 J
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3. Database Update & Audit: July
# j& h* D- c/ A" lAssist the Volunteer Coordinator in maintaining accurate and up to date records.
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( d% b* J0 H$ M Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).* \3 _$ \5 r, x
 Make any needed updates and corrections in excel database." |! e0 [4 B5 h% K# T2 i
 Update and/or correct volunteer contact information in excel database
0 g1 y) u% N* f2 r0 R Update and/or correct volunteer contact information in filing system
. k7 }: D7 ?* x8 G- I4 G" H2 H2 ] Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team
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4. Angel Tree Gifting Program: July & August3 Q( M# i( \7 W6 R- o* I
Assist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.
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 Create a letter to be sent out to previous sponsors
1 m1 ^! r$ Q. J6 j% O4 K Mail out letter to sponsors (email and post)
+ `) H/ V" y7 T Contact sponsors for current program year’s commitment and start dates/ _) [5 G% i$ P
 Create schedule for sponsors start dates5 [& z5 |7 s) w! ~* ?
 Schedule dates for collection of toys5 v% G. c$ {& t4 s" [9 P
 Send confirmation letter with start and collection dates to sponsors
F& e( j3 N& o9 e2 F; H; n6 b Distribute first copies In person, via email and post+ |, r" j. s: q4 r# v) A
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5. Volunteer Newsletter: July & August
, {1 N* P% [3 U3 C& G+ gAssist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.. [$ J4 t( c, X1 u5 o
5 z; V# l# u- J) ]4 i/ a9 A Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:& ~( q* M: H8 G( q9 p4 P9 J3 {
o Create a Newsletter template q; B# L$ f# S6 I
o Create creative titles based on Seasons or pertinent Events( ?; E! o5 s! V# m( S, I/ j. l. a
o Enter pertinent event, fundraising, volunteer opportunity dates
8 K; j* _) a& M4 U# |# I3 v# Bo Enter appropriate pictures/ [+ |8 l) m# m6 h* `% `
o Choose and enter appropriate quotes for theme for each newsletter
) H( H" ^& R$ J$ \4 B+ ~1 z! Y+ q/ to Write a short informative and motivational message for each publication# {, e) i) H- b- a s: }
o Create a color scheme for each publication
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. A6 m" f/ F7 N6 ?5 M2 GEducation:
1 W3 J+ ~4 X% [ @, Q. { Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
3 W% a$ I# ]: ^- Q5 A- g, Z$ G Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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5 g5 X4 q( {6 S* M4 dQualifications:8 A! d5 T2 K$ l+ Z& M
Keen attention to detail( u" B0 V& Y- O9 I+ j& [& C
Creative visual and written skills4 b4 ~" V+ X$ ~1 _$ H0 R, N4 m
Ability to work in fast paced environment. T' D; K$ X2 a. H6 P
Ability to handle multiple deadlines; M3 J) M* S8 Z
Flexibility
& r: U" u \- S) E! @( z' E Excellent word processing skills
4 t9 m) Z. P- H/ U# {2 G& j6 z Excellent command of the English language _7 r5 p& Q/ q8 C3 W0 n3 t
Above average written and verbal communication skills
, W7 L. E, R" k! F" t6 d+ H8 x) a5 z+ `! H Good organizational skills; D; J C0 x4 x, {. a. P! r
Quick typing and data entry skills
/ z& ]/ Q6 g8 G2 ^7 v2 K Accurate data entry skills5 T5 F! @: T4 i. s; x Y# D9 {
Ability to work independently and on a team
8 ]! v p& K# b3 p- J7 a! W kAbility to work with a wide variety of individuals
& [( B: n' m2 v8 o8 KAbility or experience in working with marginalized and disabled individuals. Z+ A/ ?8 ~# w; h" e( `
Excellent customer service skills2 Y" a2 p" h- w; j. G
Respect for the religious beliefs of the Salvation Army Community and Family Services ) T, f6 Z! T$ F# _- [; A8 Z4 B
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