Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

7 {2 W7 p, s% M# F% HKey administrative duties:
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7 l: V7 n. _, K' x! B# O; D' V• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) M. f( }7 r: x' U; _, b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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  y) v( k) `  D" [1 J• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

& c$ E5 c' w4 h" Q- l( b• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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3 ]: T4 H1 E* \, n• Manage mail outs for fund development or education purposes with support of Program Managers.

/ d5 y2 m# F- y- E3 O3 e2 f: ~• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

( t: ]' U( V2 M3 t6 |• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

, M4 S0 g$ W+ u/ x7 k/ c" e2 e• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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. J9 {; H8 z& W8 k0 i• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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: a2 \4 b3 c+ Y; m' q, w" l• Provide administrative support for public engagement events and mail outs.
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. w( G. ^1 b& ~; Q( X( i• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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, H- R8 b* m/ UFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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( ^# e- B( Q" x- N% I( P• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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5 ?4 [3 G$ o+ Y4 r. X• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

# }/ _9 N* u8 C" o% h2 O% XSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

3 H: q& f1 s# D0 e, KTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

' @. s4 V' M  e( X& X- YStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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( J6 G% v% u/ VPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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, }, T1 a  b9 f1 iWeb: www.changeforchildren.org