Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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8 T0 y, `  M3 |• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

& C6 W% m& s" Q/ v# w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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+ {" _/ C0 W! d+ Q; _% u• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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( d3 C8 E8 ]6 \/ z0 H; }• Manage mail outs for fund development or education purposes with support of Program Managers.

: Y4 j0 i% S. Y. E7 [0 p& h" F• Support maintenance of Human Resources records and the development of employee handbook.
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* `  ]. ?1 `  [! f6 M2 b• Perform financial administrative duties as required.
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$ O" z$ N( z/ U! A, A+ C: w" fKey program support duties
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7 ~  s. h/ h8 [/ g* e; vInternational Projects and Public Engagement/Communications:

2 l" V. J* F. X8 [: Y• Maintain inventory of communication materials.

1 y  l2 j+ l6 [- }; @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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# e2 h% S2 N1 u1 K& I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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: J5 t# e! G, K5 K  y1 E• Support management of online publicity and communication tools.
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; q: w: J3 L$ m8 _+ q- F• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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' z: T# }9 f' V% y• Manage database and support distribution of print publications.
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- R, H3 B2 V" p• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

( S) \3 x) A( M- M6 K• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

- @+ l6 E4 m$ k6 A0 |( A' h- q& NSpanish language abilities are an asset.

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* h$ b+ W9 Q! x: mThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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3 Q0 h1 t. R/ n: t7 IThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org