Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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# ?. N/ k" j% l* O- UKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

3 d) \% F# W6 y• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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! U, y2 l! s& ?& e3 f, z• Manage office technology software licensing and hardware maintenance.

4 W- x( n1 G8 ?+ x% m" G/ r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

7 j; k8 n( }2 B! c5 E• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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5 x: c4 \& s! O' l$ ?5 G& l• Manage mail outs for fund development or education purposes with support of Program Managers.

' E3 X# l; X0 Y; z2 X) U( r6 g3 l1 v• Support maintenance of Human Resources records and the development of employee handbook.
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* u. y5 ~, {3 F1 _/ w# f$ K• Perform financial administrative duties as required.
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Key program support duties

3 X7 C8 ~& |- h; Q0 M7 O/ ?3 ~' HInternational Projects and Public Engagement/Communications:
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; ~4 d0 d. ~/ k6 S: M$ k$ l( K• Maintain inventory of communication materials.
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5 Z* Z+ q" s7 k• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

) s" c: }, q( a/ o• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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& r' _- y% [3 U! T# I. G• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

# }7 O& L; y" i: A• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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, |+ v; j+ T( O• Provide logistical support for key fundraising events such as silent auctions
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# z5 D4 l- T1 v1 m$ q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

& ?2 S7 F( _+ x• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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6 g5 r+ M3 a# M# K8 i. J4 @' jSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; r$ F2 R# M' \: USpanish language abilities are an asset.

- j- r: U: o! z: r$ vTerm:

; I) b0 x6 E7 ^This position is Permanent part time (20 hours per week during regular office hours).

! L. u8 v; ]5 S6 v7 fStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

4 I! U' Y8 w6 _$ o( u6 UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

% e  s. p: e/ L4 ZPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org