Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

4 k% S' e- a$ |3 @" K6 b& y9 JCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

6 _& S/ |9 D, F( U4 }# g/ H: ~$ q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

$ R( f6 d) ?6 l• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

' o6 Z( c4 m- A: e0 n" S9 ~  N• Manage office technology software licensing and hardware maintenance.
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) j" }  \1 b2 ]. j( ~' c) M8 T! {& i• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

! X3 e3 b0 Q7 K+ T" q+ b• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

8 g- f9 P$ k2 M8 s• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

, `6 k4 \5 d6 Z6 j6 X, z• Perform financial administrative duties as required.
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+ {- g% e/ `& V/ QKey program support duties
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# A8 u5 k7 k; k' G# Z" o, cInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

, D0 x! v: X! t• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

5 D2 C: `1 S$ O• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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5 A; d) `' F! J# u6 Q• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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9 @$ {0 E& m+ P" x% h& A• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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5 F- [) \. Z, L- l• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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) W3 }/ {0 s" d# A. k! W/ M5 s• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

5 y6 }0 k8 F" Z' iSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

9 T2 `$ a: x8 Q! x9 b: V" vThis position is Permanent part time (20 hours per week during regular office hours).

% C/ N; g1 o$ }. pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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) }% @+ a+ l" \) WThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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+ h; L; `: m2 ?' [+ \# G5 o6 ?5 b/ FAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

/ s, b  V7 W1 s6 ^1 SPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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( R+ Y5 X. v5 g4 ~Web: www.changeforchildren.org