Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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' x; g/ L$ j# ~$ NKey administrative duties:

. \8 Q5 j& s- |• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

( F+ t9 o& N5 x+ n- C, M• Complete data entry in various programs.

/ T( w/ Z; N, |* d( |; K, {• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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$ {  g7 m/ S5 c  B. H: r4 J  U0 L9 r0 j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

. y! t* H! ^4 _" p( x• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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6 ?% {, l! d: l; bKey program support duties

6 L& N1 V4 i" ^8 [& j9 AInternational Projects and Public Engagement/Communications:
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' z  B2 P) G# Z! b2 U• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& U! r' z6 ?2 g& v3 d# M- O• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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  E- d" o0 F% ]. V6 o9 [: Q) `$ O• Support management of online publicity and communication tools.

# g3 O' T" w5 {# z5 ~• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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: N5 W; |5 ]2 h& L  r• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

& q  ?6 r5 b8 I* c8 e! YFund Development
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3 s: R) E) Y( p. i+ `  N& j• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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' F4 W& c8 F. U; _; `0 A: u• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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1 x& [/ E+ [2 X/ {Spanish language abilities are an asset.

9 f7 S$ S  L& ^Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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$ x- P8 A: C( v9 G7 W* HStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

' y7 x8 W5 y# k5 x( ^The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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8 p1 p7 Y, p9 |3 l1 d0 [# ]9 @5 mAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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' m  U9 z% c9 _( qWeb: www.changeforchildren.org