Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

; O: ?8 k& `2 \% z6 QChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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+ }& L1 D7 v  b# ?7 GKey administrative duties:
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. R, y2 w$ J/ v; ]• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

7 p3 u$ Z8 \- {# t/ ~. |• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

* m: J; }. k) B6 Q* o  P• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

/ `9 k" b9 \$ l" k  e' |7 u• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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5 A( r4 H+ G, \% u• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ m3 d+ y- T! k* v1 V• Manage mail outs for fund development or education purposes with support of Program Managers.

4 [1 H7 h: b+ c3 l• Support maintenance of Human Resources records and the development of employee handbook.
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) K5 q' z( V$ m0 \• Perform financial administrative duties as required.

0 @) W; p; m" H( X7 WKey program support duties

International Projects and Public Engagement/Communications:

1 H  C. v- v$ `5 O3 t• Maintain inventory of communication materials.
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& A- w( ~9 c  U, Z5 [• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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& W; V9 _5 [9 m! K4 Q• Support the management of requests for CFCA information and resources at public events.
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* o" q( k( i$ \: C, S& U# K• Compile information packages for fundraising and promotional purposes.
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9 z. M4 V& Z: e• Manage database and support distribution of print publications.
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5 ?' w. }  K" }' A5 v3 q• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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$ C# g( x  ^6 [' p5 bFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

7 ^2 C$ C# s: i• Support logistical work required for CFCA’s Annual General Meeting
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( x6 _. |& l; s) G2 {• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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6 x+ i8 n) C$ h' vTerm:

- _/ ^1 c* f/ v$ o' d9 cThis position is Permanent part time (20 hours per week during regular office hours).
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1 R) t! h5 r; wStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

! r/ D4 v/ E  z, ^The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org