Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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- f7 g( F; V6 j, g% k2 AKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

  o9 l& M& i5 y; J" M+ D• Complete data entry in various programs.
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0 ^" Q$ E" q: f2 B• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

; ^- Z" f6 ?2 a2 L! i3 Y+ {• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

, S( Q! `) O( u4 Y7 g• Support effective internal communication by recording and distributing all meeting minutes.
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3 J- a1 G- e: b! d• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

* w1 F: S8 ~4 \3 Z• Support maintenance of Human Resources records and the development of employee handbook.
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+ J% a0 Q; l6 Y2 Q- h8 \• Perform financial administrative duties as required.

) [( X& F: }8 z) \Key program support duties
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International Projects and Public Engagement/Communications:

* C, A/ q3 t; a. E- g2 ^& k+ a• Maintain inventory of communication materials.

$ Y  L9 ~3 y# f$ f6 D• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

9 z9 r& l0 f! U; I8 i% r, R• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

0 b% T+ J' g3 B9 y7 A# s2 Q• Support management of online publicity and communication tools.

8 K0 ?% T. r: h8 I6 \• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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+ B# o, C3 R. [; d1 q( W' w4 E• Manage database and support distribution of print publications.
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4 ?7 [) x& ^' R$ ^$ U• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

& \* q( m7 ?9 T• Provide logistical support for key fundraising events such as silent auctions
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% Y: S/ g; t1 x6 t! v$ x$ h% D• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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. X- M  C4 K2 y• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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, w- J% ]; L, l. tSpanish language abilities are an asset.
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: i2 w3 ~2 L# J' w* _9 \! ]Term:

This position is Permanent part time (20 hours per week during regular office hours).

. N$ A. k/ d1 s% hStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

: `* X  S- j% F2 r4 JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

; Q  p4 n3 x; U8 fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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/ s6 Z1 C2 y# zPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org