Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

- {1 I; M# r3 Y. uChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

, _. L$ {) p, k( PKey administrative duties:
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* I5 W# E& ]& D1 I, h• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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6 N( N) p$ D! y/ ]1 ]% d• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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" I5 \6 C3 V' m3 A8 S• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

3 g9 v4 P2 ~- a1 E3 A• Manage office technology software licensing and hardware maintenance.
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6 X2 x, b8 c/ J• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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, r7 M6 y. _  t1 y• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

! i% W8 c9 b$ N* C) \/ j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: i+ ]3 V: i# B1 |/ b- ]) H• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

! M5 `. U/ G; n9 j1 y9 a+ E% o1 ^& B• Perform financial administrative duties as required.

Key program support duties

) w* O4 h/ q9 Q( y; J) fInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

4 |& f! f% K+ b• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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3 D  {9 l- K6 Z; \• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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% F/ G$ ?! W# E7 i! ^• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

" Q" k! n- l. R' dFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

% {+ }% R0 o/ K) F8 r+ t/ U• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

# s8 B+ E* q! H$ l% \Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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# N4 g' B8 c9 R1 \2 r' J  w0 }$ UTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

3 F7 |/ x7 Q; O/ q$ s: e9 X( cThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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4 [8 E( Y. v* g  B3 jAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

) _1 l( ~0 N6 d/ S7 RWeb: www.changeforchildren.org