ADMINISTRATIVE ASSISTANT

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ADMINISTRATIVE ASSISTANT
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Alberta Research Council In. (ARC) develops and commercializes technologies to give clients a competitive advantage.  A Canadian leader in innovation, ARC provides solutions globally to the energy, life sciences, agriculture, environment, forestry and manufacturing sectors.

The Sensors Engineering Business Unit (SENG) is involved in the development of customized measurement technologies for process control applications. Our customers are primarily in the oil sands, petroleum, pulp and paper, and mining industries.
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We are looking for an Administrative Assistant to perform the following responsibilities:

Support the safety reps in the Business Unit
Maintain group calendars and internal scheduling using Outlook software
: R& x" n$ @8 {Prepare travel arrangements and expense claims
Compile and create presentations, proposals, reports and templates using Word, Excel and PowerPoint software
8 l; a$ X- D  r. Y/ c! x: }Coordinate trade shows including booking, shipping and manning booth
1 b* u& ~& c, ?4 B% eOrder office supplies and maintaining office equipment
Reimburse and reconcile statements as Petty Cash Custodian
Records management duties
' Q6 ]2 H7 R, d; j  P4 r. y0 A  XApprove timesheets
Maintain and update reference libraries in Endnote software
/ ~6 M# f$ t* ~! eOther tasks as deemed necessary by the business unit

7 ~( s0 K) k% cRecords management is an integral part of the job. The incumbent will coordinate records classification, coding, indexing, retention and disposition, and data entry into the Records Management database.

Candidates require a certificate or diploma from a recognized post secondary administrative program, experience in an office environment, and strong organizational and communication skills.  A combination of experience and education may be considered. Additional course work and experience in records management is an asset.   
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' ?, F* h8 M$ Q* t5 v  c" l/ ~This is a six (6) month contract with possibility of extension.  Wage will commensurate with qualifications and experience. This position is included in the bargaining unit. Final candidates for this position will be asked to undergo a security screening.
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! k& b" C2 l3 d" VPlease submit your resume on-line through our Career Page at www.arc.ab.ca/careers .  This position will remain open until a suitable candidate is found.

Beth Balcombe
" O2 F, F$ i, }1 ~9 r+ C* ?* V5 ZHR Coordinator
ph: 780.450.5137
7 {) E8 [# Y8 M& l1 _email: Beth.Balcombe@arc.ab.ca
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Alberta Research Council
250 Karl Clark Road
Edmonton Alberta
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