Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
% M. d* d7 X0 C- `- H2 j% vWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! F) I: m7 J: o2 r) Z, x+ }Duties
Reception
3 p7 l( {. L1 B* p& I9 y; J-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
7 y1 q. s. p. w4 s9 u& o" Y-checks voice mail, postal mail and e-mail daily and passes on pertinent information
; s6 |) F; o1 f. ^8 y-greets visitors and responds to their needs
( |4 ], f, D6 d  m-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ S$ }+ ]% ~' L' N7 a) l        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
" Q  r# `' ^+ d' j$ R' ]. Z. B$ V        - ensures all current forms are stocked and replenished
- o5 }' M6 O8 ySupport
8 Q! Q# G8 ?  H! ^- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 n8 \9 X$ G2 |4 B) k! v8 c& M+ @        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
+ l' M% u, R3 J% w- Z; m9 A9 }        - friendly, warm manner
  D; L$ P) x" P9 B0 g+ `& K( R        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
! Q/ C1 j- x. f5 Q6 w-task oriented
  D: o! e3 b" u& q- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
0 o  g& b6 m# g( y, L/ D                                                        Edmonton, AB           T5H 2M6       
$ g4 J: \! T8 S8 R5 [                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 w4 o+ B0 p& l                                                         E-mail: ann_nicolai_mchb@interbaun.com
1 u- ?# T+ o! v" C. y# t                                                        Closing date: October 10 ,2008