Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 X( Y- g$ y3 s7 b  _. d; `9 BDuties
4 n, ^% i0 `1 X$ P& XReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; J2 {9 g0 }9 n" b, P$ U: b- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
* U! e2 y: o/ f# r. T-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
9 E* n7 T: m0 L* `* h6 p) B        -communicates with the brokers on internal decisions and procedures
6 P' t9 }. J+ P* J" e        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
/ ]* ~! p4 n/ o% O& ?  h1 ?        -ensures all organizations working with the Co-op get updated forms
' e2 {+ x+ H1 x        -ensures all brokers have access to updated forms and templates
; P! d2 g/ _+ y! `0 ^- J        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
  g: y& l1 R" L# E- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
' d  e2 [, A' {: a! e        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
; g1 t. e) A/ b5 W
7 d' j1 o) Z( B  XQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
6 a4 t7 V$ U; ^% M        -ability to work with a wide variety of personalities; able to work as part of a team
/ x) l: O6 C4 W4 S7 t        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! t& G9 @$ E' A: @) L% W& J# |
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: l& _* v% h/ n) r                                                        10867 – 97 St.
& D& [. ?- P" k) z" e* q                                                        Edmonton, AB           T5H 2M6       
0 N) s5 o  g* M3 J: g, o* t                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008