Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 t$ Z- F: {/ {  yDuties
- m3 _# r5 }! a6 jReception
1 ?% H" u$ y5 [$ K: g# a+ H8 ~+ K1 K-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
" t; H3 j( h% c6 Q* ^-maintains general office tidiness
Administrative
/ V! s6 j+ j( i( m& k' g# z        -communicates with the brokers on internal decisions and procedures
- m* s0 V# M- R8 Z2 I- v/ G        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
* a; ]4 O# s$ b& y        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
9 Q  f9 e" @; M) e0 j4 j2 ~        - photocopies materials and information as needed and requested
# ?8 l: A4 u) B7 ^- [        - ensures all current forms are stocked and replenished
' f# ~- P8 q* C, aSupport
+ O& X$ s+ B' P) `9 t+ f, e- k- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
9 [9 z8 L- Z8 M/ B2 f% p        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
* a! h( Y+ H3 h        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
+ B* p" o% [- U- m        -self initiating in getting work completed, asking questions for clarification
-task oriented
. [& Y) R/ s1 T) ~4 {, p0 E0 H- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
- `. J" I' Y7 f* T7 O1 y7 Z5 W0 \+ M& L
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) x! Q8 l8 j3 \  ~                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
6 \2 B1 _# v3 I3 _                                                        Closing date: October 10 ,2008