Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 m0 F+ w6 A+ D6 r5 x/ B) g" JDuties
Reception
$ K8 V% A8 B8 t-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
" t3 }- O5 Y) e3 x9 V  D- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  G+ I0 L' v: A( d6 q-greets visitors and responds to their needs
  o( p9 n9 w1 H) O" Y4 Q: U-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
: r+ K' i. [# }9 a, P' C3 M        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! y4 v/ F5 l! g! i* j" [        - photocopies materials and information as needed and requested
% S0 y7 o* q' |$ }; W  K        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

% ^: @" P8 f4 \2 _, J" S- hQualifications
  f" @2 N4 O$ w0 ~4 b- N        - excellent computer proficiency in main programs
3 X+ R5 ?0 P, p7 }& ]# X        - excellent interpersonal and communication skills, in person and on the telephone
7 O& \/ P/ _$ D' ]$ a+ Z        - ability to multitask, work in a busy environment and be very organized
" }9 B* o2 D, `; h+ I, }; Z. G. i        - friendly, warm manner
" T; q( T$ \; [6 N5 S# X        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
5 G2 \8 n+ J& h7 q4 ^7 u-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
! E0 s5 P' }3 ~4 W! r$ `% m, i                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
+ H) w- p6 j1 \- B                                                        Closing date: October 10 ,2008