Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
  }  Y& U7 X; xDuties
1 q, L4 t% L! B5 {) xReception
% i$ {7 ?; g6 H1 _9 w/ t% {-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
9 h- \5 b' o6 d. I, O9 N; D; G        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 @0 h* ~8 b! K1 V( m        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
3 m3 y# c& J  d        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
1 m' x# y; I& ?( M" R3 }* SSupport
* U: K7 e& ?& k& h* }7 V  o) q9 ~4 E- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
3 w) U3 M2 w7 s  P! J2 R$ G        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' H6 a3 `, E& k# j$ ?+ u
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
$ H0 Z, Z: v& N( E3 |        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
/ _! O7 I$ A6 E$ |) A$ E                                                        Attn.: Ann Nicolai          Fax: 780-4282748
- V9 u: ~$ |( y- Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008