Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
2 \5 ^& Y  [8 R: m2 y-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
( r; _& L# x1 \. n$ m% {- ?4 j        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
+ T' u. M& y$ t% s/ M        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
/ z4 o9 m7 ^( c/ E, m        - photocopies materials and information as needed and requested
# d. J; u! g9 j: _/ G/ F/ w        - ensures all current forms are stocked and replenished
) w1 V' u7 N# [7 x0 y* OSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
& Z% K% m( ]# c2 K# h        - assists the brokers with urgent tasks
4 d- S  V, J0 _! ~- a& q        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' Y- _8 I/ e( _$ k5 {2 [1 ]
5 m- ~1 \  E& L$ W2 iQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
  q/ M; J8 ~8 v: h        - ability to multitask, work in a busy environment and be very organized
( g0 E) _+ n3 m0 i+ [        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
" B- l8 O; k3 a. P2 s3 s% L" U        -self initiating in getting work completed, asking questions for clarification
3 c  H, F9 o: W" F! U5 t-task oriented
( a. P( J4 q2 A, c' n* U+ e- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
# D6 t# U! d- ~  \5 o                                                        10867 – 97 St.
9 A! c, \. G: v- i                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  j; U" L5 P# E$ H' a; q5 c& T                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008