Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
; C8 F8 w  L9 X9 O& KDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
( H8 l3 i! Y$ v# q. \% w; D% t- gives out general information about the Co-op
; N, q. t: y, ^1 |-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) ~9 T, h( |: {$ d2 W7 ?; Z-greets visitors and responds to their needs
$ ?/ G6 w5 ^2 U-maintains general office tidiness
. Q/ K* n9 ^7 }, R3 r- \( CAdministrative
3 h0 r5 ?" n( K        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
2 t1 @/ Z3 \; t# G3 B; O        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
; N  C) x& |& M, O6 Z" m9 u        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
8 `7 H4 F: H; e8 W/ Y7 V- HSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

$ [6 j. n2 W5 g- [Qualifications
; t/ T5 c" }; _( t/ [        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
$ a/ t$ g9 a* J" u        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
0 p+ Y6 N8 h( J. Y& I3 S1 Z-task oriented
/ O- y6 x" _/ n7 N# p- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
# C3 k0 l7 O% z
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008