Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  R( Q0 H7 U3 V, k+ _-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
0 l" ]1 g: e+ E. i: P/ w* N% N* h# C! F        -communicates with the brokers on internal decisions and procedures
0 l+ A4 l$ f: T# q& P, w* }8 m( g        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
! ]( X& M8 t6 Z% Y' H  `        -ensures all organizations working with the Co-op get updated forms
) N7 G3 B' y; _9 l: U        -ensures all brokers have access to updated forms and templates
% S. g/ A# s1 Y) i! j        - photocopies materials and information as needed and requested
% |) J# \( S0 P/ V6 J( B        - ensures all current forms are stocked and replenished
! U7 C+ c& u, |" z6 B& j1 P/ MSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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6 O7 c! M# T  M" y% l* AQualifications
5 _: i" K& }' z; _, F0 j/ M. q+ T        - excellent computer proficiency in main programs
% _5 e6 g% ?# @4 _! B        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
* D" ]8 J3 M6 M- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

, K5 m+ h, S/ U1 T& t7 sPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ b( n, J6 B6 z) D1 b                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* x( t4 g4 V- k- b* P! `                                                         E-mail: ann_nicolai_mchb@interbaun.com
* A7 n. N' I  w4 n                                                        Closing date: October 10 ,2008