Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 M, |" u5 j/ R# j6 L- DDuties
Reception
4 O0 w) I( J# d-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
/ J' I" U: U$ S; g! t-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
# Y- C/ i. t8 A$ c' b+ n% s" b-maintains general office tidiness
  U3 [& a  o( [Administrative
        -communicates with the brokers on internal decisions and procedures
. w' G1 y/ }. q3 \        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
! o& }6 z6 y+ F8 \/ L7 S5 Y& L        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
# G1 A7 v' m$ X. ^! \. R3 a! I        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& f* o' c! B# @/ `( F        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
; ^+ }; p" ?$ e! Y        - ability to multitask, work in a busy environment and be very organized
% }( V6 q0 N* P$ Y        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
2 p3 F6 j% |) P1 ~" s# J: D-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

* O) V( l, ]5 @0 U/ [Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) V9 `! n( y3 ]0 E                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
6 J- K( K( [0 Q8 l  Q; B9 c) o                                                         E-mail: ann_nicolai_mchb@interbaun.com
( _* O! c4 L" [# ^8 D. V                                                        Closing date: October 10 ,2008