Job posting

芳草萋萋

JOB POSTING
  FOR
/ z6 N* r& @5 b( z6 iOPERATIONS MANAGER - VENUES & PROGRAMMING
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REPORTING RELATIONSHIPS
4 |. e6 o$ n( i: P/ rThe Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
+ K. X) p, G. `! pand Venues.

$ y0 v# S/ S* UROLES AND RESPONSIBILITIES
The duties of the Operations Manager - SU Venues are diverse and  
: r( X+ q( g  q( J  V- Sextensive, and are targeted at the all round smooth operation and  
& y0 _: Q! B% w  `financial and operational success of the Horowitz Theatre as well as  
3 b& V. r' K+ ]' Dthe logistical organization and smooth rental of the additional  
9 i/ t9 s6 f  [2 @; p; Lvenues within the realm of the Students´ Union.  In the light of that  
  g: n6 _$ o$ x! F9 w: jbreadth and complexity, it is not possible to fully define or  
; S# X  R# \$ S# L4 i& h  Udescribe all roles and responsibilities in a document of this kind.   
However, the main roles and responsibilities of the Operations  
4 n% @) A% K/ W. E9 t" sManager are as follows:
- P/ S- T$ L: C# D
1.        Space Roles and Responsibilities

# s- Q0 B8 G. C$ k# O6 Ga.   To ensure, at all times, that the venues listed below meet the  
7 c& Y0 n5 W( y1 r% O. Dappropriate standards, requirements and needs, and contributes in a  
positive way to the smooth operation and success of the individual  
" v4 x9 w5 ^4 r7 [! r2 lrenter.
6 f4 m1 j# v8 ^& J5 _; C4 b4 K/ \) X·     Myer Horowitz Theatre
·     Dinwoodie Lounge
; s; U( X  f* x: o·     SUB Stage

b.   This includes, but is not limited to, the following:
9 ]5 n! S  A5 {+ w) `6 f/ S·     To plan the capital and supply expenditures to meet the  
' @: k" O3 Q0 Y% S6 n% l% C2 Fproduction and facility requirements.
7 V' k7 j8 t5 b# d( Z+ M& @·     To ensure the day-to-day compliance of the venues with existing  
safety regulations and building policies.
+ ~% G# t! G. }1 U9 ETo ensure that the maximum potential of renters is met.
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) W5 A% k; s; S/ P2 Q% M" a; ^% c5 _2.        Marketing and Promotion

4 c  B; q) ?6 e- J( Z* [& e' _) ba.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
5 n9 W! l/ m# h) ~. mstudents, and internal and external clients on an on-going basis.  
3 X1 }& E& X3 C+ v$ hThis strategy will include implementing and/or delegating the following:
, ?" O; a4 ?8 D3 a8 H  {; T·     To develop and maintain promotional materials, the Horowitz  
Theatre and SU Venues home page, newspaper and other advertising; to  
take advantage of other internal and external advertising  
opportunities; and to develop press releases and other promotional  
# |; G, w) s% _, C9 l1 Z) z9 S- v3 yliterature on an ongoing basis.
$ c7 ?0 E- U1 G2 n·     To coordinate tours of the venues for potential renters.
8 b/ \% B' D$ k& I0 `4 ~·     To promote upcoming events in the Horowitz Theatre through the  
use of the Horowitz Theatre Home Page and the SU Events Calendar.
·     To develop new external clients for the venues.
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! }0 G* {# I) e' A4 x  ^3.        Staff and Supervisory Roles and Responsibilities

a.   To ensure, at all times, that the venues are adequately and cost-
. f+ J8 ~% D/ @0 O+ o8 \3 Meffectively staffed, and that the staff utilized by or within the  
: D3 ]* ~8 A- x& lvenues meet the appropriate standards, requirements and needs, and  
contribute in a positive way to the smooth operation and success of  
. c% g1 r" x7 S; |the renter´s events. This includes, but is not necessarily limited  
to, the following:
  |1 b( p$ l# {% }·     To be responsible, under the direction of the Manager of Venues  
and Programming, for all staff issues including hiring, disciplining,  
6 }6 s3 _) [2 `4 t4 o+ D7 Bevaluating and terminating, as necessary.
To ensure that the Horowitz Theatre is adequately supervised at  
; u& a  e# W1 z( x; u1 Y& |1 v1 J: xall times, this includes the development and implementation of such  
schedules and rosters as may be necessary to ensure the effective and  
cost-effective supervision of the venues at all times during which it  
is in operation or needs to be in operation.
·     To work with the Technical Director, when necessary, to ensure  
that an adequate and appropriate level of part-time staff exists to  
$ V# `  N: {% ^# b+ p+ P" tfacilitate the smooth operation of the venues and to ensure all  
8 Q  E* X9 u, |' \$ Xrenters needs are met.
5 b' y$ M# ~  G5 F8 w6 H- e1 e# p" [/ X·     To work with the Technical Director to ensure that the skills  
/ S& c+ ]" @/ @* k8 nand attitudes of all subordinate staff are appropriate in light of  
0 y1 W) z# k- Z9 g" o' K6 _the roles they must perform. This includes providing adequate and  
effective training (and re-training) in all applicable and  
appropriate areas, and ensuring that the Policy and Procedures manual  
- F  v" A5 {1 B; `6 o2 b! pis kep up-to-date at all times.
·     To ensure all staff are trained in and committed to providing  
3 R; D5 u; ^- w6 ]excellent customer service to all renters.
% I" ?; Q1 e% u4 |" ~·     To work with the Technical Director to arrange staff  
scheduling.  To handle payroll related matters, under the guidance  
/ Y- m, j. P% r: Cand direction of the Manager of Venues and Programming, concerning  
5 k+ R# j( }; ^" v3 xthe staff of the venues.
·     Working with the Manager of Facilities and Operations to ensure  
! E5 S( H8 c" E1 K1 M! S; tthe appropriate setup/tear down of each venue.
·     Working with the Manager of Programming and Venues to ensure  
that additional requests such as licensed receptions are arranged.
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4.          Overall Financial Performance

7 F5 J7 R# A- w; E* n! }" `; Va. To ensure, at all times, that the Financial and Administrative  
systems and processes utilized by or within the venues meet the  
appropriate standards, requirements and needs, and contribute in a  
) I: |# p( l. \3 opositive way to the smooth operation and success of the venues. This  
+ z6 @3 K) s8 O5 L" u6 Wincludes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
operating budgets covering the venues to the SU´s Manager of  
! v4 }5 N" \4 M1 EProgramming and Venues and to discuss and refine those budgets  
7 E, U, a, T$ e5 e% K: p. J. X( fManager of Programming and Venues, and Manager of Finance &  
0 E* N; O8 H9 {. DAdministration prior to their submission for final approval.
2 i4 B1 |9 a* k( |* ~! d) i·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
! }7 P1 N2 p3 k8 T. s8 a. hthe best interests of the venues and the Students´ Union.
·  To function as the key player in the submission of financial and  
administrative documentation covering the venues to be used in the  
# g- u/ U% H5 a% ^compilation of monthly and annual financial statements, and such  
' i- e& x7 |: ?7 \8 Sother reports as may be necessary.
  p) f. d" i  w/ f7 V·  To discuss those financial statements and other reports, together  
- I/ x) a& I6 `  V# C3 @with all financial and administrative procedures, with the SU´s  
3 V1 s, d9 }, q5 H$ N! ~- c. tManager of Programming and Venues and Manager of Finance &  
7 l. h% ?  m6 p7 Y3 R- ]3 sAdministration with a view to determining and implementing action  
aimed at improving the financial and/or functional effectiveness of  
& `% I+ W+ [' B- A8 d1 Wthe Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
costing systems to be used in connection with the determination and  
3 M5 C+ X' |$ ]: @setting of appropriate prices for rental and staffing rates for  
events held in the Horowitz Theatre.
·  To develop accurate documentation to be used in connection with  
- l( D* n& h1 t* T1 ithe billing clients, and to forward such documentation in a timely  
! L# q: {8 H1 X. O- C" c3 pmanner to the Accounting Department.
4 M1 ^! y1 d5 }4 b9 d·  To recognize, address and handle all matters relating to financial  
and administrative procedures and systems in a manner which reflects  
8 q9 b8 r9 E2 t6 G( D2 V3 W  lthe requirements of the SU´s Manager of Programming and Venues and  
6 i  e! G2 l" JManager of Finance and Administration, and in a manner which  
contributes positively to the smooth operation and success of the  
. O: U# D, c: t) a" Evenues.

5.          Overall Roles and Responsibilities
3 x5 O6 K) v5 ra.   To ensure, at all times, that the systems and processes used in  
& u% i! P) P( j: J/ l  [( krenting the venues meet the appropriate standards, requirements and  
needs, and contribute to the smooth operation and success of the  
venues. This includes, but is not limited to, the following:
+ D0 n; |# Z! D' c( H7 v5 b
·  To recognize, develop and set in place such rental procedures as  
may be necessary to ensure the smooth operation of the venues, this  
" w$ E$ n" A/ ?& `1 `. |( V7 Eis to include but not necessarily be limited to systems and processes  
in the areas of contracts, inventory management, contract evaluation,  
pricing, costing, equipment usage, rental/contract invoicing,  
together with such other systems and procedures as may be necessary  
to ensure the smooth, secure, efficient, cost-effective and  
functionally-effective operation of the Horowitz Theatre.
* w. ^* t! O! E" I- a. k·  To recognize, develop and set in place such operational procedures  
  ~1 |% i# N9 v1 g: U' `as may be necessary to ensure the smooth, efficient and cost-
( Z2 N( {: N! V) O* e' I$ ]- Qeffective operation of the venues.
: E! a$ G  p7 J4 U8 [·  To negotiate rental lease agreements (contracts) relating to  
0 j/ B4 s2 M! k% u# @, @" R3 zdates, rates, staff and miscellaneous charges.
4 d+ ]. w8 F9 X" l" F! R·  To ensure that adequate inventory is available at all times and  
that such inventory is stored and issued in effective and secure ways.
. {5 E: R' w. X" O9 Q7 @8 a·  To consult with renters as to facility issues in producing their  
particular event in the venues.
4 Z0 t& J% }3 M0 B6 x, f·  To provide the venues on-site staff with such documentation and  
supporting information as it may need to effectively fulfill the  
- d- \  N4 J/ ?roles they are to perform to ensure the success of the renter´s event.
·  To produce quotes in respect to staffing costs for a particular  
rental with consultation with the Technical Director.
·  To ensure that all queries raised with the venues whether from the  
/ E$ W3 J( F# O  C4 p5 lSU or renters, are promptly and effectively handled and adequately  
answered, and to ensure that such action as may be necessary in  
3 t- h5 G8 R* g1 ffollow-up to such queries is taken in a timely manner.
+ V( O, L3 b$ ~) z6 [ To ensure that the venues and its capabilities are adequately,  
$ A' w+ p6 D8 d. m% L( e2 a3 _effectively and cost-effectively advertised and promoted, and that  
1 ^: r) f5 R$ i, j& U$ Hthe cost of such endeavors does not exceed the budgetary provision  
made for them unless prior approval is given by the Manager of  
Programming and Venues.
·  To act as an informed and knowledgeable resource in the case of  
significant challenges and/or problems surrounding the tasks of  
marketing, administration, operations, and any such other matters as  
may provide such challenges and/or problems.
·  To attend such meetings as may be required to support the smooth  
0 f* O5 `1 O* ~# v! |7 Roperation of the venues or the Students´ Union as a whole.
·  To perform other job-related duties as may be required by the  
Manager of Programming and Venues in order to ensure the smooth and  
7 X7 B4 M' O( Jsecure operation of the venues.
·  To recognize, address and handle all matters relating to overall  
operations in a manner which reflects the requirements of the SU´s  
Manager of Programming and Venues, and Manager of Finance and  
8 z' H# I7 L5 _4 k7 {: ^5 C9 OAdministration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.

QUALIFICATIONS:
1)             Minimum two years related post secondary education, or  
" r8 a8 j6 H+ B( oan acceptable combination of education and experience.
2)             Supervisory experience.
( }, ~8 s' q; `5 A- j, |: x3)             Ability to create new initiatives with little or no  
& i& M8 x- e' ?7 \8 i6 esupervision.
4)             High level of creativity
5)             Knowledge of budgeting and staffing procedures.
7 z! f3 ~5 J6 m0 X" {6)             Excellent organizational and communication skills and  
strong writing skills.
7)             Dynamic individual with experience in large group and  
, v& N4 [# |$ h0 w% _one-on-one promotion.
             Ability to work with students, staff, University  
faculty and administration with a dedication to providing excellent  
: t. k, J. {9 c) K% i: M3 Kcustomer service.
  I% Z! z& M) v) @: [% X2 u5 [Union exempt position
8 V  H' ~. f& X* `July 6 2007
: Y) w, P; S% d8 ~+ K1 X
Please state salary expectations
6 ~6 j% B" T3 L/ `# R5 z6 `
Please apply in writing to: Val Stewart, Personnel Manager, Box 600  
Room 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.