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[招聘信息] Job posting

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发表于 2007-7-9 19:50 | 显示全部楼层 |阅读模式
老杨团队,追求完美;客户至上,服务到位!
JOB POSTING
& Y) a1 a; `$ O" P( J2 `  FOR3 I: Y" j7 V0 I9 i5 j
OPERATIONS MANAGER - VENUES & PROGRAMMING
1 P7 l/ D. D. b
& a1 _8 r9 F6 p: k0 S7 CREPORTING RELATIONSHIPS+ H  c0 H% G- g9 y' I& Q% b% Q4 e) d
The Operations Manager - Venues and Programming will operate with a  : A% ?+ u. Z" z: f! V7 P
direct line reporting relationship to the SU´s Manager of Programming  
( k+ u1 E6 \* U; Yand Venues.* R( a) V0 I. H

4 ~0 E8 {- {) \ROLES AND RESPONSIBILITIES  M' E& d0 z3 b8 _+ d" n5 @5 L
The duties of the Operations Manager - SU Venues are diverse and  $ {7 j$ c/ D* @3 K
extensive, and are targeted at the all round smooth operation and  
4 I# s: z+ b1 D9 n4 |financial and operational success of the Horowitz Theatre as well as  
3 v1 k9 L) m; F7 z  `# b8 {the logistical organization and smooth rental of the additional  
/ y+ y, u- N% {( c) a; b2 k% Fvenues within the realm of the Students´ Union.  In the light of that  
8 o+ V( j( K1 G2 _breadth and complexity, it is not possible to fully define or  % ~, B; g( ^* t0 ~+ M( u* w
describe all roles and responsibilities in a document of this kind.   
  s# n0 r6 ]# pHowever, the main roles and responsibilities of the Operations  ! N$ E7 a2 u5 ~( [0 F. n, o0 J+ n
Manager are as follows:
3 M8 N! _+ l% t9 i5 L1 P
) g. T- y) I9 o) E6 t! ]! w1.        Space Roles and Responsibilities
4 R9 t& F4 D0 R- i4 ^- `
) `) z8 l7 @: d! F& {$ Sa.   To ensure, at all times, that the venues listed below meet the  8 S- Y8 p3 |. G( G0 l9 {* I
appropriate standards, requirements and needs, and contributes in a  0 R! R6 R% c4 `# f  I- ]- f# Z
positive way to the smooth operation and success of the individual  
+ v' ]+ j+ U' v* d$ urenter.$ b8 m% f0 F$ s& f& p
·     Myer Horowitz Theatre
3 i5 L/ [% ~5 \1 N·     Dinwoodie Lounge- {1 N8 f# V& v8 n6 `
·     SUB Stage( C) r$ w9 ~/ ^: Y8 ?4 k  h' P0 H

" F9 \, U& U- w5 ^3 O- ]* yb.   This includes, but is not limited to, the following:8 r3 W+ W5 L& }( U
·     To plan the capital and supply expenditures to meet the    n% g# O, W) Q' ]7 z3 O) b% u
production and facility requirements.
. O* z5 x. o4 k" `·     To ensure the day-to-day compliance of the venues with existing  
( j; W9 o2 g- n" i- Msafety regulations and building policies.
" |  i9 e, b& H  R- {! [" LTo ensure that the maximum potential of renters is met.
$ N$ h" E. `) [6 K# G  F- d
1 O' Q. m% c" w9 b4 N4 M9 t# Q2.        Marketing and Promotion' N4 Y5 y; o, M  y" o: [

, B$ H) a/ d' V  i: e! h4 C5 fa.   To develop and implement a marketing plan for the venues that  2 @7 F/ V8 @9 d+ n3 Y7 b$ W
focuses upon advertising and promoting the venue to faculty,  6 Y4 @4 r" h; j! g& X% s
students, and internal and external clients on an on-going basis.  / R$ g4 e: I; p4 o6 ^/ u9 @# [" l
This strategy will include implementing and/or delegating the following:% l9 l' c% T( ~2 P
·     To develop and maintain promotional materials, the Horowitz  
. E, M! }. O$ ~- uTheatre and SU Venues home page, newspaper and other advertising; to  
/ q7 o+ z0 {% Z9 k& b  mtake advantage of other internal and external advertising  7 e. M8 l9 H9 A* s/ ~
opportunities; and to develop press releases and other promotional  
  r' {$ l# Y, }9 @# i- ?0 bliterature on an ongoing basis.- K# K& s9 t4 k8 L5 b1 O
·     To coordinate tours of the venues for potential renters.
9 o) ^. U  d6 Z: O" c. w3 h·     To promote upcoming events in the Horowitz Theatre through the  8 d' I& `+ c2 p; m# j; P7 t8 k6 @
use of the Horowitz Theatre Home Page and the SU Events Calendar.
9 J( N5 M& M+ _4 A# d& h/ [·     To develop new external clients for the venues.& ~" l( H0 P# J8 [5 t1 k: U

5 A; C$ x% {! P8 H3 e! U4 @. p1 g) j, @# K
3.        Staff and Supervisory Roles and Responsibilities  T$ R% F3 Y/ O7 X
, m9 D5 o2 r2 ~3 b0 e2 |0 B
a.   To ensure, at all times, that the venues are adequately and cost- 9 k/ y/ d) _2 t, C6 Z  f: j
effectively staffed, and that the staff utilized by or within the  1 c% B7 H% ]( U5 C+ @) {* t
venues meet the appropriate standards, requirements and needs, and  2 \& }/ g; [, e4 S8 [! Z! ~
contribute in a positive way to the smooth operation and success of  . X. k3 w* |/ x  Q9 {1 n
the renter´s events. This includes, but is not necessarily limited  
$ J4 ~9 J5 v: h7 U) J' w1 gto, the following:6 _3 g' y. B1 C% d$ s: [& i* P
·     To be responsible, under the direction of the Manager of Venues  $ i" x0 z: Z, q7 ~0 l2 R  V# J
and Programming, for all staff issues including hiring, disciplining,  
1 K1 R) K- T4 Uevaluating and terminating, as necessary.
! [4 b9 k& }9 Q/ I8 w+ m+ T9 e To ensure that the Horowitz Theatre is adequately supervised at  9 \2 D7 x  |, g0 L
all times, this includes the development and implementation of such  
0 O9 N0 c7 ~' d' rschedules and rosters as may be necessary to ensure the effective and  
5 V2 o) b6 s# ^8 j; \cost-effective supervision of the venues at all times during which it  
5 A) T# g. F- `1 }3 P/ o- g  sis in operation or needs to be in operation.
$ h$ W  K) Y$ t0 B: C2 k3 u·     To work with the Technical Director, when necessary, to ensure  
+ R$ I/ ^+ H+ [' F( H% X3 N, pthat an adequate and appropriate level of part-time staff exists to  
" s# I/ y: A' ~: L: k1 o, yfacilitate the smooth operation of the venues and to ensure all  , ^5 `, Y/ U1 V. ^# W( K
renters needs are met.& a, P$ }: m& \: y4 g
·     To work with the Technical Director to ensure that the skills  2 F& b" y$ |# k' j7 b- |, S
and attitudes of all subordinate staff are appropriate in light of  ( C  O3 z6 m; ]& U; `8 ^
the roles they must perform. This includes providing adequate and  
  l. s; I1 T. X* [8 P4 j, deffective training (and re-training) in all applicable and  # J# D: a* W7 J" \7 c% i6 P9 n* _
appropriate areas, and ensuring that the Policy and Procedures manual  0 K+ X7 M& w2 ~" x
is kep up-to-date at all times.
: w$ w- k$ G: M3 z% @" c: |: _0 u·     To ensure all staff are trained in and committed to providing  , X7 P$ M9 E- H( m- a5 h5 |8 U' k. K
excellent customer service to all renters.
2 o- z4 i) S4 Z·     To work with the Technical Director to arrange staff  8 v5 o! M. t3 ?. o/ I
scheduling.  To handle payroll related matters, under the guidance  # r2 ?. p+ V5 ^! S! M
and direction of the Manager of Venues and Programming, concerning  4 V. \6 N' M% i& ]- c2 S; ?$ n
the staff of the venues.
/ h9 }! V' {2 k9 Q# ]·     Working with the Manager of Facilities and Operations to ensure  
( M3 p8 [7 b, C9 @$ F; t# Lthe appropriate setup/tear down of each venue.
% K- f( F5 ^! y" M7 ^0 q7 `·     Working with the Manager of Programming and Venues to ensure  8 c/ e# w) N& Y2 ?9 b
that additional requests such as licensed receptions are arranged.! g% I8 s" ?' S1 P% b
& E4 m3 j2 @( E

( \$ o: P0 ?% Q! `, Y* {4.          Overall Financial Performance& t  \* g- H' i

  F! _8 v; B/ }/ ^. e! ~, ga. To ensure, at all times, that the Financial and Administrative  
$ ]. g0 V, k! N5 m- l$ qsystems and processes utilized by or within the venues meet the  
; A1 k$ y9 m- o# n6 D7 p' O2 Iappropriate standards, requirements and needs, and contribute in a  
9 c( V& f# H# d/ P: O  tpositive way to the smooth operation and success of the venues. This  
, I; }+ x" o& F( N& r' |, L; gincludes, but is not necessarily limited to, the following:: N. ^1 i% K7 ?
To provide input and expertise in the formulation of appropriate  6 ]4 l; p0 \. r' `
operating budgets covering the venues to the SU´s Manager of  + ~$ K$ i* t$ S. b( }
Programming and Venues and to discuss and refine those budgets  7 f9 K+ W# O+ P6 j" W7 t
Manager of Programming and Venues, and Manager of Finance &  0 k& y, v; z  m( c; {3 o' c
Administration prior to their submission for final approval.
6 Y% K" I% Q% c: r) Y·  To manage the venues in a manner which adequately and effectively  7 B9 Q3 w  r( U
reflects the budgets approved for the venues and/or which reflects  
3 }8 t+ B8 p3 m) o7 t; K2 _3 dthe best interests of the venues and the Students´ Union.
7 m; C/ m6 Q; E8 m. @7 l3 X5 K·  To function as the key player in the submission of financial and  6 P4 X2 X1 T/ F) J
administrative documentation covering the venues to be used in the  
' N* t$ d8 W# }/ pcompilation of monthly and annual financial statements, and such  
/ ]+ N1 k1 r/ v# R- l# lother reports as may be necessary.
$ d" v( I0 f; e7 F& E2 M) W·  To discuss those financial statements and other reports, together  
6 I+ h" O+ C3 C* W7 I! xwith all financial and administrative procedures, with the SU´s  & Q% H# c' @& n" [3 n, s- |( V* g
Manager of Programming and Venues and Manager of Finance &  8 l5 g8 Y" L/ A8 C$ d3 ~: E
Administration with a view to determining and implementing action  3 z* F1 O0 t" `+ p
aimed at improving the financial and/or functional effectiveness of  
1 }& U2 d+ w9 P2 U8 w. Lthe Horowitz Theatre., p  z5 Q( i9 _4 t' k/ ?, u' A
·  To ensure the existence of adequate, effective and accurate job  
  i$ k6 q! }5 A0 }% v" Y6 R2 N* V) Xcosting systems to be used in connection with the determination and  
" L1 Q1 o. k0 ]: t* w% gsetting of appropriate prices for rental and staffing rates for  
0 m- X0 d& b; t% ^% a; kevents held in the Horowitz Theatre.
. u+ e% i& h# E: [' Q·  To develop accurate documentation to be used in connection with  , R, T9 X! [" z2 ?& \1 r( a
the billing clients, and to forward such documentation in a timely  
4 i+ i/ }. h' emanner to the Accounting Department.
; C2 h4 A$ y3 h8 M" l3 U·  To recognize, address and handle all matters relating to financial  
7 Q' I! |& S# y9 n4 h/ f1 Xand administrative procedures and systems in a manner which reflects  
! C5 o5 S3 Q, pthe requirements of the SU´s Manager of Programming and Venues and  
, P) m/ L; l0 p) G' v$ G* B! nManager of Finance and Administration, and in a manner which  
' [5 @+ m7 c0 acontributes positively to the smooth operation and success of the  
. k3 G9 ?- }3 g0 xvenues.
' d( Y" R( C  I4 B! ]5 R8 @* v" M- p! z7 g5 c/ \1 k9 ]  c! t
5.          Overall Roles and Responsibilities8 x( X" O* ]* a; z; v& `: q9 |
a.   To ensure, at all times, that the systems and processes used in  
7 C9 X8 S: V5 d6 p1 prenting the venues meet the appropriate standards, requirements and  
0 i) `8 l0 r; c. xneeds, and contribute to the smooth operation and success of the  # R2 K% a5 U, L6 P; u
venues. This includes, but is not limited to, the following:4 V' O' o0 A6 |0 G
6 Y0 N% e7 A; N2 X
·  To recognize, develop and set in place such rental procedures as  
, e: a- ]( \% c& Pmay be necessary to ensure the smooth operation of the venues, this  7 S3 X7 e; H7 \+ g# u4 P7 y) E
is to include but not necessarily be limited to systems and processes  ' ~9 e: {2 z- C) y7 m+ c* ?4 C
in the areas of contracts, inventory management, contract evaluation,  ' j! F6 q1 c- N. f! ?6 o; c7 `$ j1 G
pricing, costing, equipment usage, rental/contract invoicing,  ) w/ {5 p$ w* ?7 f7 R
together with such other systems and procedures as may be necessary  ) u) M. p# U2 W, y
to ensure the smooth, secure, efficient, cost-effective and  - v2 @. Q- E* n( J; z$ z
functionally-effective operation of the Horowitz Theatre.0 i* E7 A( L' G9 m9 G
·  To recognize, develop and set in place such operational procedures  
( M2 m6 ~6 \: v1 U. n' Sas may be necessary to ensure the smooth, efficient and cost- ( y& F$ Z9 b0 }, {+ T" c+ `
effective operation of the venues." z1 e$ M7 O7 @: ^8 m0 h
·  To negotiate rental lease agreements (contracts) relating to  
6 k! E0 l/ p  f# J4 ]- cdates, rates, staff and miscellaneous charges.9 t6 a. d0 ^% t- q6 G/ I. W1 O
·  To ensure that adequate inventory is available at all times and  . ^$ W- ^: G. _: h& z% D* p5 K
that such inventory is stored and issued in effective and secure ways.
4 n  Q2 g& ~- Y) n: G# ^·  To consult with renters as to facility issues in producing their  
7 a& j4 \. D5 Y: a4 V" ?particular event in the venues.) l. _5 I4 k! f7 T& e  X* T1 a8 q; J2 u
·  To provide the venues on-site staff with such documentation and  
5 ]8 t  u% G9 e5 K# m& Usupporting information as it may need to effectively fulfill the  . l9 O; z! ]' Y
roles they are to perform to ensure the success of the renter´s event." h2 O* t5 D/ C/ a
·  To produce quotes in respect to staffing costs for a particular  
. I0 L+ d5 P( _* H1 t( o! Urental with consultation with the Technical Director.
) g0 ~' ]% F8 R9 u% d·  To ensure that all queries raised with the venues whether from the  . S0 h/ @  h: Y8 M; E6 T2 ^+ {7 ?& f
SU or renters, are promptly and effectively handled and adequately  
! \* {! B5 x* N6 J& k1 x6 M4 Hanswered, and to ensure that such action as may be necessary in  ' ]3 \; x0 A% V3 n) j: U
follow-up to such queries is taken in a timely manner.
) V3 W' T; H% N, v To ensure that the venues and its capabilities are adequately,  + d: L; Q9 l" y# K
effectively and cost-effectively advertised and promoted, and that  1 S; d0 C' L; ?' m
the cost of such endeavors does not exceed the budgetary provision  6 J% d# w0 ^8 r. A0 y3 R( g1 Q" r# g8 \
made for them unless prior approval is given by the Manager of  $ L% u1 e# f( j
Programming and Venues.
8 W$ r9 P- o5 v* p+ W: F; A·  To act as an informed and knowledgeable resource in the case of  
0 L0 t% A: ~& g- J* h7 ^" ?6 Tsignificant challenges and/or problems surrounding the tasks of  
. l- U8 h1 t' O, Gmarketing, administration, operations, and any such other matters as  2 a% H4 S3 `8 @, t3 O9 V
may provide such challenges and/or problems.# Q7 F* g0 K# I. Q" o: p
·  To attend such meetings as may be required to support the smooth  
# Z1 G( j( j! z; g1 R& E) Goperation of the venues or the Students´ Union as a whole.
/ m4 I) _, l9 Z2 Q$ Q& K, i·  To perform other job-related duties as may be required by the  7 K7 e) P( n( F/ I4 v1 M
Manager of Programming and Venues in order to ensure the smooth and  
9 }8 e$ p: z+ F" N; g0 g& Gsecure operation of the venues.$ Q9 U' z0 g. K2 l8 A+ e/ @5 A0 h4 h
·  To recognize, address and handle all matters relating to overall  
8 y& c0 V  E) S/ Voperations in a manner which reflects the requirements of the SU´s  + z1 |3 B, N- P
Manager of Programming and Venues, and Manager of Finance and  
* A  c; v9 l9 q" C0 VAdministration, and in a manner which contributes positively to the  0 O4 H6 [  w8 T
smooth operation and success of the Horowitz Theatre.
, Y: `) U* ~6 r# {' `+ G- r! I2 W( _" ^
QUALIFICATIONS:$ [# E" W" |, e- ~( i1 Z
1)             Minimum two years related post secondary education, or  
0 f- }% G: @3 Oan acceptable combination of education and experience.1 n+ j; ^# i  Q$ P
2)             Supervisory experience./ N7 X5 K( l* x' J8 D
3)             Ability to create new initiatives with little or no  9 p; L  K- _4 {/ p2 ^
supervision.1 z' [6 q" h  _
4)             High level of creativity8 L$ ]4 Z% q# |/ f& _: o' x- L" |
5)             Knowledge of budgeting and staffing procedures.; v& }7 ~5 j" C$ o" B2 p7 f
6)             Excellent organizational and communication skills and  
6 T$ @& P' ]6 X3 }strong writing skills.$ d% a9 v6 G& S3 g+ W3 r0 M
7)             Dynamic individual with experience in large group and  
; {# E/ p3 C/ y6 @) Done-on-one promotion.% f" Q6 L2 ~$ j, b# l! B4 R2 Q
             Ability to work with students, staff, University  
( ^7 f0 F* x. ]0 ^) c- D! I4 U1 Sfaculty and administration with a dedication to providing excellent  : j% \! s9 l9 m
customer service.+ _; j/ X. E0 b
Union exempt position
2 x+ g% v0 B* @4 R% J7 iJuly 6 2007
$ b. V% C$ v; O7 f8 i/ S- X( r& Z
1 Y, p+ @& v( j! M+ oPlease state salary expectations3 r0 s' _5 F' i! w: R- w: A% b

/ S1 ^. A- k' s, E* Q& c1 Z0 C) J1 BPlease apply in writing to: Val Stewart, Personnel Manager, Box 600  7 i* E3 p* E- J& i
Room 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.
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