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Summer Volunteer Services Annual Projects Assistant
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) l) k2 M7 ^' {( wPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects." b) {. T: P3 A6 l
To assist the Volunteer Coordinator in completing up to five annual projects:
2 \" Z5 m3 R5 u" i3 S$ q1. Volunteer Evaluations: May, & June
& l: r' ~1 C* ^# F& ?% r" ?Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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! q0 [$ y9 l7 W7 x: ^' k. g6 J Distribute evaluations to on-site volunteers9 ^! E3 F& t) ^5 `) i$ P& k* X
 Collect completed evaluations from on-site volunteers
5 @ f: r8 y# w2 A6 s8 [ Collect completed forms from prior groups (from paper file)0 h( F. D- V. S' F
 Enter data into Excel FCSS database
+ b ~* h9 ]( Y2 h! _9 @# H Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team Q8 q. f4 H; {. U* B
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations! H. W" ], C4 M: l0 \% o' z
 File all completed forms and results
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2. Volunteer Appreciation Project: May & June
: g- Y; s$ |; ] _Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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 Create volunteer appreciation event invitations& s9 W) q! q: W1 [, Q4 g% j; T
 Create volunteer appreciation event posters) W3 d. I$ ~" x5 n1 M2 h; Y: H+ z
 Distribute invitations and posters
% D2 N: C8 v8 I6 K7 ` Create invitation RSVP spreadsheet
( f1 |1 X. l9 Y( j2 u+ ?9 K/ { Shop for supplies1 C3 o" V F2 t* }9 `! p
 Assist with Site set-up
6 ]/ L) f) _" { Assist with Event hosting
* b( D: k1 j: ?4 O2 x7 a( C Assist with site tear down
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9 l/ M, n9 y) M+ C" F. g/ \. [/ N3. Database Update & Audit: July
/ N1 G" f$ J8 [Assist the Volunteer Coordinator in maintaining accurate and up to date records.
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 Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).
- _- O0 ` O9 D% \% `' C Make any needed updates and corrections in excel database.; m. V7 G8 U$ y" |4 u# X
 Update and/or correct volunteer contact information in excel database
- f; e$ f2 d: Q; V k! Y' S# O Update and/or correct volunteer contact information in filing system
- E/ Z: s, C3 I2 Z5 I# T Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team4 P, \3 D N9 [( M" F5 g
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4. Angel Tree Gifting Program: July & August
% V( J; U; g$ d8 i9 ?3 dAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.
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 Create a letter to be sent out to previous sponsors
E/ t1 x, V0 ~5 N3 Z Mail out letter to sponsors (email and post)* ^9 ]% z: T: y) S# j
 Contact sponsors for current program year’s commitment and start dates$ X& [' T$ _3 G$ m
 Create schedule for sponsors start dates2 ^% {6 ?% F* _$ h7 b) p6 {( z
 Schedule dates for collection of toys4 q4 T+ D6 i7 S; c; Q/ \8 K
 Send confirmation letter with start and collection dates to sponsors
8 F- x9 y, ?& U; k1 }/ w Distribute first copies In person, via email and post
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]3 [ a, a5 G) H" g5. Volunteer Newsletter: July & August
3 D5 Z6 Y4 d. [( B2 ]$ |Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.3 s& X* n0 f0 V4 K% G! A/ K
4 u5 q) v7 w: G Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
( ~$ A: }6 n/ ~( lo Create a Newsletter template
" L% e. X: l# ^* Yo Create creative titles based on Seasons or pertinent Events
C% N- ^% {% t) D' M; W2 }o Enter pertinent event, fundraising, volunteer opportunity dates
! F( p" G6 j) {1 q8 F7 v+ R" qo Enter appropriate pictures
F* t- Y% z3 u) ~4 No Choose and enter appropriate quotes for theme for each newsletter/ a% z! I0 B/ t6 d
o Write a short informative and motivational message for each publication& E7 d6 M6 H: T; p% X
o Create a color scheme for each publication
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Education:
B% t- @2 y: ~( y; r Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
( F" l2 v7 c2 z1 A Completed course work or proficiency with Excel, Microsoft Office, and Publisher.( @* [0 U% Z. f. _
4 Q3 ?( `; x2 i! m/ k, oQualifications:" H u! ?7 @' `* |
Keen attention to detail
9 }+ c1 d3 ?- C( A# U Creative visual and written skills9 r" C0 B9 a* m" {$ \1 _4 A3 \
Ability to work in fast paced environment4 k! a$ ?7 n3 H& W: D
Ability to handle multiple deadlines8 Y8 ]& H0 A# y$ b+ H3 [7 v$ y! }
Flexibility% R: O0 \, [* Z5 G
Excellent word processing skills
+ V1 Q; I, i4 A; e W9 p/ E8 V* n, Q1 \ Excellent command of the English language
7 d2 K8 X0 n1 r Above average written and verbal communication skills
/ w: s* G( s. X/ p! m Good organizational skills2 J; u' X* o* x* B7 F4 @# r
Quick typing and data entry skills D0 c8 k }+ W3 {4 e$ Q
Accurate data entry skills( t1 e7 Z: X J \6 J1 p6 q
Ability to work independently and on a team
' y4 R7 t8 {- q, T/ }* tAbility to work with a wide variety of individuals6 B: E. y1 m- m# g, w
Ability or experience in working with marginalized and disabled individuals
3 @/ @: o/ B/ I4 L' _% [/ P$ ~Excellent customer service skills
1 u# b2 t. L3 ?' {9 U) ^! jRespect for the religious beliefs of the Salvation Army Community and Family Services ' F6 T, l$ D1 D5 |6 f
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