Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.

This is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.
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Job Responsibilities:
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1 g6 I4 D" R. dOPERATIONS
$ }: x; A# O% q0 q+ X7 D5 U•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
•        Assist in development and implementation of policies and procedures for volunteer services.
•        Maintain the volunteer files and update the database using Raisers Edge
•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
•        Develop and implement a comprehensive volunteer recognition program.
•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
•        Identify and implement best practices in regards to volunteer development.
•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required
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SPECIAL EVENT PLANNING
1 o  e  N. o8 q, x3 b8 h+ f•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
; w( L: @% M4 i& n: x" w$ Q•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up
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2 L: v! m3 u, _, vADMINISTRATION
•        Develop and maintain job descriptions for each volunteer position
•        Maintain secure volunteers files in accordance with privacy legislation
" M. {- ~; O0 u3 l* G•        Provide feedback on volunteers’ performance, as appropriate
4 I3 f+ ]% F7 y. m) a•        Ensure Human Resource policies and procedures are adhered to within the department
•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
# i3 F" v4 N- G•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
•        Maintain monthly and yearly volunteer statistics for reporting purposes
•        Prepare a regular monthly program report
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FINANCE
8 O5 B, M2 Y  i) r" \•        Ensure the program operates within approved budget and be familiar with potential variances
6 h( s, j5 _9 m' E8 n% s•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required

INTERNAL/EXTERNAL RELATIONS
•        Act as liaison to the Y-Knit group of volunteers
•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
•        Follow up with correspondence to outside agency volunteers as appropriate
•        Attend external functions such as volunteer fairs, trade shows, and special events as required

$ Y& c& R, D, k1 ^Qualifications:
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/ R+ b+ _" V8 o) |. E) H+ o7 v•        Minimum 2 years experience in Volunteer Coordination
+ e) k+ `4 V9 F8 E2 O( P•        Excellent organizational skills and multi-tasking ability
5 p3 p6 b- F9 r$ Z•        Demonstrated superior volunteer supervision skills
6 |& H. ]6 u' H) H•        Collaborative working style and excellent interpersonal skills
9 p) `9 a6 u: D; ]- s! G* \•        Ability to work to meet deadlines and to work under pressure
, e3 S4 q: k1 K  z# h•        Ability to work in a team-based environment, with cross-functional work teams on projects
) P( i- k4 i% P: W; e•        Sound judgment and ability to maintain confidentiality
" O6 A* B& ?2 j" {( C( ]•        Knowledge of Raisers Edge software would be beneficial
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How to apply:
Please submit all resumes to the Recruitment Coordinator:
Email: recruitment@ywcaofedmonton.org
3 G. X7 m* x% A; F% cFax: 780-425-7467
( `" u; [: v( C; B* ~Application deadline: October 29, 2010