Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

6 y5 Q1 ^# W) {9 p4 O5 b6 zKey administrative duties:

6 T4 ^6 z, g7 V2 q& O• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* L+ S, v- m) g0 T" t7 _• Complete data entry in various programs.

' w5 J1 Q  H: o9 z2 T. d" A• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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6 ~1 E$ ]4 H: i/ l1 R• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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) O% @; N7 b3 y8 G* N• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

2 m9 J" Q& l3 \  M• Support maintenance of Human Resources records and the development of employee handbook.

8 h" m/ Y+ t# ]: V• Perform financial administrative duties as required.

6 y) }, `1 M- eKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

; l- U* l$ Z9 e5 w- X9 |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

7 U1 |) u# V4 C5 J• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

5 S6 }2 }, f6 m3 }+ e• Manage database and support distribution of print publications.

1 y6 b/ W2 q" }& u3 m* N# b• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

3 d1 X- y& W' ]* ^6 W/ zFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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3 y7 T$ d& |/ ^4 X2 f+ [' iSpanish language abilities are an asset.

1 G- F. ?& A: w8 f( C7 [Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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9 [( A" r" \% X( O' L1 q, SStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

6 i: O: ]  W9 U  ~; a+ v1 i& G7 UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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& V( X( v$ c; z3 B( x3 |Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org