Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

: w! [  K. J+ r. g, c' m6 JChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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: h( |* p7 @: w1 k+ Q7 u- o- K• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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( d$ l' e  W9 X3 k0 h2 p• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! O0 r& N/ M; ?! S• Manage office technology software licensing and hardware maintenance.

5 V* I" l, y8 Y8 x. }6 _7 J/ _• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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- L% q( P; t& ], n• Support effective internal communication by recording and distributing all meeting minutes.
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& ~. S8 v9 y: `, \• Meet weekly with Program Managers to define priorities.

. M9 e5 {  _" d( ?' s" i; }1 C. N• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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/ R3 C( \7 s4 y7 B• Manage mail outs for fund development or education purposes with support of Program Managers.

3 v8 ^2 S% A1 M* \• Support maintenance of Human Resources records and the development of employee handbook.

6 S( s# R1 H9 q# n6 D9 `• Perform financial administrative duties as required.

3 I( k/ F% ?2 P8 R+ e9 H( }Key program support duties

International Projects and Public Engagement/Communications:
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) m$ I% v: }$ a+ S  S( M• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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7 @* v5 }; q& V- H/ c& m' V" S• Support management of online publicity and communication tools.

8 l0 F$ ~, P3 k( x$ B7 V• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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5 v9 p" M2 a% c. _- x• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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: v7 [( z3 n& D" p$ f& O• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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& l9 C: p7 x; K/ s# o" z7 C1 ^1 OFund Development

6 c) M* }: g4 b• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

0 a+ r7 b# Z5 M• Assist in administrative tasks related to donor recognition and event reconciliation as required.

5 X! m/ M3 Q: U+ K+ y6 M: BSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

$ [' p: K/ R+ c  S" h- U' D1 tStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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' S$ y) f! D. [5 x/ f- mWeb: www.changeforchildren.org