Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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) ?9 {4 Y* I4 j7 B6 ZChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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: }5 K0 r0 ~3 n' s• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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4 V! i2 s1 M2 \, h3 Z! F! i• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

0 ^" d8 `  M- |& e2 z% t• Support effective internal communication by recording and distributing all meeting minutes.
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& q+ d' D6 F/ ?8 C+ L: p8 u• Meet weekly with Program Managers to define priorities.
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! ]7 ^5 D; Z. m7 z7 K1 x( \• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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( d, C, q6 E1 S% v8 |1 z4 n1 c3 w• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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; I+ E+ \  O, _7 X• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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& H4 g8 u9 }+ Z5 m6 f* K• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! _9 l" C6 u. N• Support the management of requests for CFCA information and resources at public events.

) C4 D7 b; q+ B  C+ Q$ _8 s• Compile information packages for fundraising and promotional purposes.
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2 h" H4 u3 N7 O: x. s8 j/ R  A• Manage database and support distribution of print publications.
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8 |# h' S8 d. R+ u# f• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

4 m3 J  Q! G) d7 a• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

* {, z1 k6 W+ f* ^• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

% C# [; @& r3 x/ z% ~! {3 i% VSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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+ C4 u" ]8 V1 t/ x8 `* A% N9 W, qThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

" x. f& l' Y  ^# z, t, H" v8 YPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org