Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

. q( e9 I# a& l8 vChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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* }+ ]3 D! N( yCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

1 Z6 x3 v& F- U4 Y# Y• Complete data entry in various programs.
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- z5 @- N/ ~% t) z& Q7 o• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 y$ \! W1 ^2 O• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

1 k# A8 {5 V  H$ e5 t$ W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

% z+ V% P. t- z: @• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

. h5 Q, r0 W$ f* T• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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& y' y' x7 n+ O5 @9 V& p+ \• Support the management of requests for CFCA information and resources at public events.

$ d$ l4 }3 R! L• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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( w  B; V3 L2 B2 l; ]• Provide administrative support for public engagement events and mail outs.

( R1 F$ G. x' P, s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

! @6 u* \1 |8 }) s/ r• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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% }; Q5 r4 J( o& w' C  J! Q( H7 qSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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# p9 J6 ?9 ~4 v: m) yThis position is Permanent part time (20 hours per week during regular office hours).

3 k! y- i; E8 t; UStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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, u: J& l& _  O% Z* G. uThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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0 R5 J& p+ n  n1 ?6 D8 fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 M+ R4 ?, Q' UPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org