Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

/ \7 q2 A* v6 J3 dChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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2 j* L9 i; L9 h/ u5 t% g: N7 IKey administrative duties:
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2 o+ C2 v, q" d* ^4 F• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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8 X3 F: B2 t; R, ]9 x, R• Complete data entry in various programs.
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* c6 ~- X# r" C8 e1 P; y3 P• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

, S7 D. {& J- c• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

- P5 x9 W" B/ F! u/ zKey program support duties

International Projects and Public Engagement/Communications:
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9 Z: q/ R' L+ i1 Z/ @3 X• Maintain inventory of communication materials.
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* W1 T- j7 Q3 z; m- A$ w• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

0 ^8 z! C$ Z2 R% \% f' \0 Y/ u• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 p  i9 U* W# oFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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! _- \8 E! ~$ o( U• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

8 g3 d9 }$ c4 y2 N• Support logistical work required for CFCA’s Annual General Meeting

4 Z+ [) e. \! I* [( S1 N6 u• Assist in administrative tasks related to donor recognition and event reconciliation as required.

$ n# X5 Y% K+ Z6 o1 m  jSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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9 R" m7 g" h- V: OTerm:
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) G. Y) E/ M% T1 ~/ x) j9 F* YThis position is Permanent part time (20 hours per week during regular office hours).
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3 h# y+ W8 D& t( w3 @8 PStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

% \, M0 i$ }" U. w' MAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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! G" s+ [. y) F$ d5 Z4 t/ X4 ?% RPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. m2 J6 v7 {; A& U9 Z. JWeb: www.changeforchildren.org