Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

: L' N- s) Z* E0 c6 Z* IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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) |7 a, W3 I" ~- g• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

9 h2 a4 E; K1 o5 u8 p: E• Complete data entry in various programs.

' y! G) U8 Z/ K2 C• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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2 e- ~; h: m* d: G# b• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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  ]9 t9 R& c/ G* g: n• Support effective internal communication by recording and distributing all meeting minutes.
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) X! x4 m' a7 |+ W• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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6 ]1 a$ W( F- Y' w" x• Manage mail outs for fund development or education purposes with support of Program Managers.

4 ~/ _" w: x2 h! V• Support maintenance of Human Resources records and the development of employee handbook.
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1 Z: Y: y4 s0 _6 o2 q  D2 H• Perform financial administrative duties as required.
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Key program support duties
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) P( {& q/ l4 ]* T; Q* qInternational Projects and Public Engagement/Communications:

! H4 \# x2 _# w9 F/ x# v• Maintain inventory of communication materials.

9 E. r% r2 O' g; H& R• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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1 e+ ~" \) w. l* Z" b) m• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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- B1 ?  |+ W# X  i; }% {• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

2 q7 ^! b2 H* X( G- t& T  {• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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  c' l2 S! V; b3 G• Provide logistical support for key fundraising events such as silent auctions

% f& p- ]6 l% |5 t* e0 u• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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9 L6 n( V  q1 U& z) |! f8 N• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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& l* l3 E# q0 z• Support logistical work required for CFCA’s Annual General Meeting
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" X7 i. a! H9 g7 g# K" M0 k• Assist in administrative tasks related to donor recognition and event reconciliation as required.

" `& s) {% C& [' M7 s8 \- PSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:

3 }$ e& j) L7 b* q" PThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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: }5 y' K; u& o! O  W6 |0 x3 bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

6 O& y) }+ A( q2 @Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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* {0 q  E& e8 y& Y2 rPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

, r# G5 z9 P/ s1 [% e- zWeb: www.changeforchildren.org