Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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( @8 r& R/ L% I$ Q( ]CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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5 N; _/ t/ K( f4 O• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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9 l; a! V3 Z( ]& h• Manage mail outs for fund development or education purposes with support of Program Managers.

5 s0 {/ J6 [) [0 y5 p: |) e• Support maintenance of Human Resources records and the development of employee handbook.

6 c# Z  \- E9 _# B; P' |9 l, _* M• Perform financial administrative duties as required.
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Key program support duties
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3 ]$ L2 n6 G# k: X3 WInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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2 @. D% K8 S0 s% w2 ^$ G/ N4 d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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6 e* g# h2 I7 l• Compile information packages for fundraising and promotional purposes.
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" ]. K& U* c. ^% p  K• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

6 m3 y/ \+ p8 a0 m• Provide logistical support for key fundraising events such as silent auctions
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+ S) p) Z% E: ~$ x2 Q! H• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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( }! g5 h: o9 p; l7 {2 v• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

1 r5 i, J- A& S2 A• Support logistical work required for CFCA’s Annual General Meeting
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5 L8 P" ]9 |' B' j0 X• Assist in administrative tasks related to donor recognition and event reconciliation as required.

# c# Z$ k- [# j9 ySkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

  h& H; m4 H2 N- @& ^% t- `Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

" i5 g/ V4 Y7 wAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

6 O7 v: e7 {4 z' y- lPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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! i1 d0 s7 @5 T0 \$ _. TWeb: www.changeforchildren.org