Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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2 ~! P& y, k  F* yChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

- e, s, H: Q2 J* N7 d+ SKey administrative duties:
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1 V+ F' N. p4 o# E$ Q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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1 Z1 O& ]! F3 F) ]+ C7 c" I• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

: l  `. x" Y! w  N• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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4 r0 s4 E9 S5 K7 D3 a' Y• Meet weekly with Program Managers to define priorities.
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* Q1 d5 @5 |* T* `; m6 @• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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1 N/ [9 G4 t; d. f, E• Support maintenance of Human Resources records and the development of employee handbook.
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( c9 F: o. f) z  g• Perform financial administrative duties as required.
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8 `1 D" J, e: M4 ^Key program support duties
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' f" p- f& ]2 B( ]International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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. j% c( O5 V6 G8 F9 }• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

' R2 c- K( l3 P/ K3 g• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

( `! r2 u. Y9 i* }5 A• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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, G6 `3 g& n+ E, J% G# e, _8 V• Provide administrative support for public engagement events and mail outs.
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9 W" p* ~  e- x, n: @) C* {• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

& \6 k" r( ^  T8 Q, RFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 X3 Y- o# }8 D7 z• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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) v+ `0 b' _/ y1 [• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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# x1 r6 d" x/ w2 aSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; x( c6 F  P" o  t1 E# KSpanish language abilities are an asset.
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Term:

/ [6 W  W3 `3 R3 ]This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

/ I5 R& \" P( j( p3 {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org