Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
5 _# U# ^; f8 D4 u& `) W+ ]/ kWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
/ r: c( r1 ]  ^Duties
Reception
: R6 P* H; R- m; u3 S-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
7 F( \3 ?- l  n- q- P0 fAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# Y# }- @/ J" `  S) G1 u9 l        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
. c, B: Q& x' C, w( x        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
/ Y5 A% v( O1 t( j2 TSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
. a( J3 t' g  X; y4 R/ q2 i1 u        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
0 c6 C: N# w. K        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
; d5 h4 R- L$ W: k' B2 Z
/ O0 N  Z1 x2 ~- ^% Y1 ?6 b& QQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
+ y; b) D% M# |8 q        - friendly, warm manner
& A8 y7 w1 u9 C        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

9 B2 B. J5 x7 W6 s$ k+ E$ RPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
" A9 s% f4 B) C# F3 x+ ?/ }                                                        Edmonton, AB           T5H 2M6       
3 B, I1 N& i3 l1 ~4 `                                                        Attn.: Ann Nicolai          Fax: 780-4282748
. T% ~: G" w- \: C                                                         E-mail: ann_nicolai_mchb@interbaun.com
( x4 ~& A6 I4 @, c                                                        Closing date: October 10 ,2008