Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
. r+ }) z( x, k$ \$ ]/ u9 F( _We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
9 V: z8 S7 _, A# s' L0 e- L-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
6 H4 V5 `% j* W- gives out general information about the Co-op
- Y+ |3 f5 C6 D3 x. V4 F! }-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 k* R/ d+ {. n- I" W" q-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
2 U3 {& M2 y6 F0 m: X3 D2 A9 I+ B        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
% O+ q" u1 {* ~; m0 r7 r' D" y% Q5 n" g        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
/ _6 n% w1 v, }6 w$ s: }# j+ S' O$ L        - ensures all current forms are stocked and replenished
# C! p" F1 u* l" }( g9 i! Y, QSupport
! q  h6 ^, y5 j- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: H% c5 |: W9 x, f; e: f( w        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ W' t9 O  |# j0 i4 \        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
4 q+ I/ O3 Y$ `: e        - excellent interpersonal and communication skills, in person and on the telephone
( b/ w' I* i. a! ~9 y* s) _1 D        - ability to multitask, work in a busy environment and be very organized
2 d" O0 r- m3 P3 R        - friendly, warm manner
- U8 N: \  C7 r2 J4 B7 U        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
% \- o7 L* A+ K* a8 t% I/ d0 E-task oriented
" \3 f% t( _1 T( a" N, W8 X- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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: j9 W$ j. q5 k2 T# G! uPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
( ^( m' \& q5 w. c; M' y                                                        Edmonton, AB           T5H 2M6       
% B! d" E- [6 ~3 \                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 Y( V) ]5 B% a' C6 ?7 G                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ h, k" a% r7 s                                                        Closing date: October 10 ,2008