Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
6 [/ @7 e' l, P. H  yDuties
Reception
9 G. ?4 Z9 k* Y, f: h( P-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
. R) v" L4 s; F+ H# V9 o- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' g  E3 a$ A8 Z$ y  v0 f! \-greets visitors and responds to their needs
6 L! @  G* G( x% \; W-maintains general office tidiness
Administrative
0 r" H, U1 Q( M; Q, h        -communicates with the brokers on internal decisions and procedures
2 M& q, k9 R$ {3 L" M" f        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
/ G; y$ C" c, D( H1 P        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
6 C( c( K! F: H5 O6 ~1 `" R$ y  TSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
% f: R8 o/ _  ]3 b" D0 T# P% P        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
* N9 r6 j7 J0 ?' ^# u        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
; d& X, T9 h) ~        -ability to work with a wide variety of personalities; able to work as part of a team
, Z& C5 T' [  a+ ~. Y6 \' j        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

! w$ r6 H  |' E( h/ m8 KPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
5 T0 `. V- h# [4 S) w. @; q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, h9 r8 h9 o+ m/ L( d, \                                                         E-mail: ann_nicolai_mchb@interbaun.com
4 [& v0 @# |) [3 ]9 T                                                        Closing date: October 10 ,2008