Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
5 ?4 c$ \1 E( aWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# ], y, _. s1 J/ QDuties
* b/ u7 w! n1 Q: vReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
$ s; e2 \* _0 a. `- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. V8 R8 g$ z, n  b1 @9 {; n2 p7 D: k-greets visitors and responds to their needs
6 D8 t( {& w0 @7 a5 ?, j3 p! u& _! g1 Z-maintains general office tidiness
, @( J  R4 v5 s" j0 DAdministrative
+ y& l: |/ }7 m3 z" @, c5 u5 A3 b# d( ^        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 p; H  O. g+ \! o1 ]        -maintains accurate and up to date computer files and documents
2 Q  z9 E. n: k+ p" S; R7 ?        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! s  D: [+ F0 S3 m- b        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

; ?& A) I/ _! L) _8 D+ RQualifications
4 {0 U5 J# i) J: x4 k8 D        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
) D/ t7 J3 h/ f& [, g. e        - friendly, warm manner
& ]# e5 C5 G2 ]. a7 Z        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
+ j( ~4 b6 A4 k+ s-task oriented
7 U. c  O% U. l3 ^  c& B$ w% a- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

, [6 U# D, \2 @& PPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
# r# }3 a9 f" H                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
/ z" @% w, G0 @2 n$ U" K$ O! X                                                        Closing date: October 10 ,2008