Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
# A; B8 b. @0 G8 Y; QWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" Q. ^0 i7 p# |Duties
. {) E8 m/ M: C) H* R( G* FReception
! @; i' b# y/ P- T$ I  d-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
% g& V% C9 E6 @- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 y) u/ Q& a* E* B-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
$ j/ s: g( W7 ?' }+ I7 B: ^5 ?        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! e# |/ }, Z, P" p% S1 XSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
0 [+ }/ T& g& I, c' m+ E        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
& U$ D4 N3 M* o        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
$ Z" }) z$ {5 r9 h5 |, F6 O7 l        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
% Y! m7 Z7 R% O" d5 Q% a-task oriented
; o$ D8 L, v# T8 H- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ Z3 K+ R1 V+ S) M6 F5 r                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ b, v; i: |/ y! r& H3 {' C                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008