Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
5 }+ v/ P) y$ s3 ?" g$ JWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- J& C& ^# _* h0 {" _Duties
" B! N4 T0 o" |$ rReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
( @6 L6 f& E5 j- {. D7 n-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
+ O2 i0 t& ?* a+ A/ H- g8 g-maintains general office tidiness
Administrative
5 |  ^; E4 c, C0 z- G0 f" v. @        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
2 J. |6 n6 D+ r2 y6 I        -ensures all organizations working with the Co-op get updated forms
! _; `( F4 `' P7 W4 o- h4 v# H        -ensures all brokers have access to updated forms and templates
) P% `9 B( P" n$ F9 v        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
$ }% d$ w! v/ X        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
8 y( S/ P; I; R/ R+ f; n
2 b$ w8 F9 B4 W7 gQualifications
; g9 e! a, d6 W. x        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
3 I" w+ y2 N6 [% l        - ability to multitask, work in a busy environment and be very organized
/ p! v( F$ n' O- i4 I. X; a        - friendly, warm manner
8 L7 J+ ~' U& Y2 \        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 I( d3 u+ d6 `# Q7 [                                                        10867 – 97 St.
% a+ K; L/ h) s, R5 S6 r                                                        Edmonton, AB           T5H 2M6       
' E" Z' V3 z1 V- i% K3 k0 m                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; a- |$ E# y$ C2 ~' J                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008