Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! z; a( f( @. b) M1 @9 Q7 [: nDuties
; S  M* I. }+ ?* R7 x1 \# ]Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! _8 V9 M5 S% U* \: u3 U' A- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
, r' Q# b8 A- C8 e# y6 O# g-maintains general office tidiness
/ K% X: I$ ?5 b: p9 jAdministrative
9 z5 t' S% D/ V9 m9 E        -communicates with the brokers on internal decisions and procedures
; N3 O& p4 s+ P  W        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 _& J$ s0 }0 @. M! S1 S. h        -maintains accurate and up to date computer files and documents
! `  ~# H& G/ _7 v. u        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
0 e7 D) f$ h; \) I8 j1 S        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
- B. {" |1 U) _; Z        - assists the brokers with urgent tasks
* p7 P5 {0 M+ B) @& c        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! y9 w' A* D- H( o2 O! i
Qualifications
        - excellent computer proficiency in main programs
2 i: j' T5 P) g" X# K3 y        - excellent interpersonal and communication skills, in person and on the telephone
/ q$ w- m# S% Y. D( B1 c* `0 M# Z        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
" u2 X2 p8 I5 \# l& t                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008