Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" e; Z$ d8 d9 E# E1 b2 S5 v- j- S! ZDuties
! D- A% }" p+ l( ?" {) @Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
7 f: T& @- [7 C6 k( b4 D( X        -communicates with the brokers on internal decisions and procedures
) I1 k! ?# i$ X4 q        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
! O* ?* b, n$ F        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
: X2 f0 N. ?8 _/ [        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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  C/ j" w5 A6 x& dQualifications
- _. r, Y* h' W$ R& m& E# i        - excellent computer proficiency in main programs
4 j; l# {7 t- S, f( M; L; X) u        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
2 ?2 Z* T( c- t$ {' w) i- L7 |        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
9 U0 `/ T! f2 P9 \-task oriented
' v5 K6 J% ?2 l5 [: K5 ^2 N6 A# M* W' H- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
0 V( c- \% s) A5 Q: L( f% y4 k6 ]& {                                                        Edmonton, AB           T5H 2M6       
( A7 a; C& _" _( x# x# X, v8 Q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008