Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
- p9 J- u/ l1 m, z( tReception
  f. x5 Z/ ?+ l& m6 b" q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
# C  j: X4 y; {: o- gives out general information about the Co-op
# I8 g+ C8 {/ l% g. [- }-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
! W3 C, a" ?+ z3 U+ M  r        -ensures all organizations working with the Co-op get updated forms
) H& F1 O. y2 M: L% X9 t  ~4 J        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 \* A; }- l/ t; r        - assists the brokers with urgent tasks
+ O: k+ K- n) ], R* U        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
7 B2 D4 I" W! v8 j- L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

+ K2 a7 g* |& q6 iQualifications
        - excellent computer proficiency in main programs
  ]4 i* d0 C# n  r+ |- U2 }        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
& R, d" G% P0 B2 X- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
4 s# a- E8 v5 `                                                        10867 – 97 St.
' E" e0 N7 f9 o0 o                                                        Edmonton, AB           T5H 2M6       
8 l) Z+ a# `4 O% ^8 q$ e) n                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008