Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
/ X7 E& V+ e( z9 wDuties
Reception
) x$ ?# \+ }% P% U# ?7 r-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 k( d' C' `4 v5 l2 m4 N. k- gives out general information about the Co-op
+ b3 E; g4 N, h  f-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
1 v& d0 c% n( F- L) [4 w* t3 y( P% P  |( o-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
. m4 {% O$ x) S/ ^9 P        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
, h: O* }9 M* C  s% B, c! \& G) w        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
; Q3 i+ U* W1 c5 F9 l* n( l2 }        -ensures all brokers have access to updated forms and templates
9 ~0 e+ H/ s' G" M        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
; {6 \/ v4 o- o) T; m$ D5 ]8 nSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

& t, E' R3 t  I6 B, f7 [Qualifications
% X1 b6 Q; C* d% H        - excellent computer proficiency in main programs
( I) c6 F' h# X: ~        - excellent interpersonal and communication skills, in person and on the telephone
0 \2 J6 u) M$ \9 h  {0 d) P        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
3 `4 y* l2 M; F0 g. |        -ability to work with a wide variety of personalities; able to work as part of a team
/ w* F+ R! c- z0 `* x+ L' k% g        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
, C8 J5 ~1 k0 Z  U                                                        10867 – 97 St.
6 W2 m7 r9 q9 Z1 m# w4 a+ m! E. L                                                        Edmonton, AB           T5H 2M6       
% }' P: C+ V( h2 [9 ?9 S                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008