Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
, a' a# [/ b9 a5 K% e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
/ }$ F  s5 F) K0 q-greets visitors and responds to their needs
. i4 N9 M, Y: L( _-maintains general office tidiness
1 ^6 d' F5 {& K, ^( W$ pAdministrative
        -communicates with the brokers on internal decisions and procedures
0 O& ]( i) ?- p        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; _9 Z. u7 D4 }; B        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
/ o: i6 r$ ~" N5 E" Q; s        - ensures all current forms are stocked and replenished
" D! I% r! L7 jSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 ]. M0 m8 q! y' d! Z9 i        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
. ]# J: R+ Z0 z' D+ G% g  p$ b        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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/ ~2 X. ?0 w; a8 P- PQualifications
5 ~1 W2 i- h2 O$ i. X        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
% @+ u" ?& q; l. u$ |        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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: J8 X0 N# T, g& Y  vPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
* ]2 v' t  t- S" N' A                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 m+ f0 G3 m: V4 k# o* ^                                                         E-mail: ann_nicolai_mchb@interbaun.com
' D7 k2 f+ C6 p" N. {                                                        Closing date: October 10 ,2008