Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
$ Y4 W2 g0 ], m- M3 N  t-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
# o* {" r* J, e2 ]0 R3 @-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
6 [9 R0 r5 w. G3 H' J/ l/ PAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; h4 F9 B6 R; q" F/ c        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
- u* m, K! m1 {: K' |        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
8 s" }+ }. ~/ C" g. L- [0 kSupport
; m- F: i2 [+ E' ~- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

  p% r: N1 {& x: lQualifications
        - excellent computer proficiency in main programs
) N$ A$ L) a; I0 v        - excellent interpersonal and communication skills, in person and on the telephone
1 V: H, l6 H+ s6 X& j; J        - ability to multitask, work in a busy environment and be very organized
+ |- o; D& ^, b- N1 y        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
# `0 M; |- r% H" l-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
' J! o) S) |8 f8 p! e
( G" d" ]% `, f& n; A/ `  R3 vPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
( q1 |- s6 ?* r$ W                                                        Edmonton, AB           T5H 2M6       
$ a$ @5 x: `; D+ F5 k                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ q9 V1 s1 Y3 P3 V2 d6 k                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 N- Q4 T: o7 B8 r* t5 l                                                        Closing date: October 10 ,2008