Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# L0 U6 r5 O6 Q, o" TDuties
. ?2 U# r% J; c/ r8 {Reception
$ W- k& ]2 {# T! T* q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
4 k$ P3 c+ s$ z. K7 `3 g-greets visitors and responds to their needs
/ U  v! K2 k- H% }-maintains general office tidiness
Administrative
  @. ?9 G" F. k8 |4 d) b        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
# T6 z: P1 i6 |$ k; k- K9 i        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- ^/ h5 F) d6 D8 D5 Q: p5 m5 g% l- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 w/ B, }( \% K' O        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

# l) {4 Y$ \! ^. x( {  O2 fQualifications
8 _9 }# y$ a2 i- ~5 t- R        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
/ V4 g% H1 D, M( r  n1 {        - ability to multitask, work in a busy environment and be very organized
- d8 A/ `9 w* f- m: f! ^7 Q        - friendly, warm manner
' a* x2 Z. C9 D. Z( x        -ability to work with a wide variety of personalities; able to work as part of a team
- L1 O# f" I4 J/ P% F5 ?6 L. D        -self initiating in getting work completed, asking questions for clarification
/ f* H: m3 f* r  T3 B-task oriented
) ~$ V# ~+ M2 [9 @- P2 b- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
) T+ j. K: p' e8 z
# [9 e. H7 g8 |; x5 _' LPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
% b( x8 k" G7 {- ^4 ^3 }                                                        10867 – 97 St.
5 d0 x& M6 V! R' [) D" e9 S9 d  @7 g* V                                                        Edmonton, AB           T5H 2M6       
( y8 F. M6 h" q# J; I                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008