Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
$ Y3 v% o- q& o: K" F7 C, f7 b( [Reception
3 u1 z) x! Y, t+ Z+ b/ s; x-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* `( G/ M( {' @; T1 E0 H* }' W- gives out general information about the Co-op
" j7 P8 P' Y4 R; T. ~-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
0 @1 S6 M6 w* d" f! [-maintains general office tidiness
2 m; m0 {% ?; h% s5 l3 LAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- \6 {( ^( u# B9 D        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
; P. h8 V% F2 y, q2 n& m        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
5 E8 n  h" k" Z/ X& wSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
# W9 [7 ?1 Q% n' N! e, Q0 ?0 I        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! z- i/ N# p1 x- ^7 _. T
Qualifications
) ?# p7 @4 G+ z  V; l% n# K! e        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
% k4 t5 }6 b$ ?: d! k2 A: l' ~* j        - friendly, warm manner
" X  n+ v1 o9 x* M+ z6 L9 |, u0 K6 S2 p        -ability to work with a wide variety of personalities; able to work as part of a team
  w* Q& G7 U6 p& C# X6 b        -self initiating in getting work completed, asking questions for clarification
( r$ f& m! S8 L. s  G% I8 n: N-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

9 N* b8 h/ n2 L/ wPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008